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| digital records management system: Implementing Electronic Document and Record Management Systems Azad Adam, 2007-08-24 The global shift toward delivering services online requires organizations to evolve from using traditional paper files and storage to more modern electronic methods. There has however been very little information on just how to navigate this change-until now. Implementing Electronic Document and Record Management Systems explains how to efficiently |
| digital records management system: Cases on Electronic Record Management in the ESARBICA Region Keakopa, Segomotso Masegonyana, Mosweu, Tshepho Lydia, 2020-02-28 The Eastern and Southern African Regional Branch of the International Council of Archives (ESARBICA) is dedicated to keeping and preserving records and documents so they may be accessible to the public. Constant research and re-examination of current record-keeping methods, such as the Electronic Document and Records Management System (EDRMS), is necessary to ensure the preservation and dissemination of information. Cases on Electronic Record Management in the ESARBICA Region is an essential reference source that shares case studies on the development and implementation of records management strategies including the procurement and implementation of EDRMS. Covering topics such as record management strategy development, e-records readiness, and legal frameworks, this book is ideally designed for archivists, librarians, records specialists, knowledge managers, ICT professionals, policymakers, system analysts, project managers, legal officers, academicians, researchers, and students. |
| digital records management system: Implementing Electronic Document and Record Management Systems Azad Adam, 2007-08-24 The global shift toward delivering services online requires organizations to evolve from using traditional paper files and storage to more modern electronic methods. There has however been very little information on just how to navigate this change-until now. Implementing Electronic Document and Record Management Systems explains how to efficiently |
| digital records management system: Records Management Patricia E. Wallace, 1987 This newest edition of a practical text provides an understanding of the scope and problems of the administrative management of records. Changes in this edition include expanded coverage of all components of records management, more detailed information on careers in records management, rewritten chapters on technology, and extensive updating of the appendixes. Focus is placed on systems approach to managing information recorded in any form and useful guidelines for everything from establishing a records management system to handling paper and electronic media. The book also emphasizes managing and controlling documents from the time of their creation until their disposition and prepares the reader to deal with the integration of paper, microfilm and digital records. Current and future records managers are shown how to create a system that incorporates both paper and electronics. |
| digital records management system: Planning and Implementing Electronic Records Management Kelvin Smith, 2007 Many organizations are moving away from managing records and information in paper form to setting up electronic records management (ERM) systems. There is a range of reasons for this: economic considerations may be the driver for change, or government policy initiatives may be coming into play. Whatever the situation in your organization, this book provides straightforward, practical guidance on how to prepare for and enable ERM. It sets out and explains the issues organizations need to consider in selecting a system, and the procedures required for effective implementation. Help is also given with the complexities of managing hybrid records during an interim period between paper and electronic record management. The book is divided into three main parts covering the preparation for ERM, and its design and implementation. The key areas covered are: the underlying principles the context making a business case for ERM the main issues for design the information survey the file plan appraisal methodology preservation access the main issues for implementation project management procurement change management training the future of information management. Readership: This essential guide should be on the desk of any library and information professional, records manager, archivist or knowledge manager involved in planning and introducing an ERM system, whether in a public or private sector organization. |
| digital records management system: Managing Electronic Records William Saffady, 2009 The fourth edition of this best-selling classic provides a comprehensive discussion of records management concepts and methods as they apply to electronic records. It is intended for anyone with responsibilities for creating, maintaining, managing, controlling, and using electronic records created by computer, audio, and video systems. The treatment is practical rather than theoretical--From publisher description. |
| digital records management system: Enterprise Content Management, Records Management and Information Culture Amidst E-Government Development Proscovia Svärd, 2017-04-13 This book identifies key factors necessary for a well-functioning information infrastructure and explores how information culture impacts the management of public information, stressing the need for a proactive and holistic information management approach amidst e-Government development. In an effort to deal with an organization's scattered information resources, Enterprise Content Management, Records Management and Information Culture Amidst E-Government Development investigates the key differences between Enterprise Content Management (ECM) and Records Management (RM), the impact of e-Government development on information management and the role of information in enhancing accountability and transparency of government institutions. The book hence identifies factors that contribute to a well-functioning information infrastructure and further explores how information culture impacts the management of public information. It highlights the Records Continuum Model (RCM) thinking as a more progressive way of managing digital information in an era of pluralization of government information. It also emphasizes the need for information/records management skills amidst e-Government development. Ideas about records, information, and content management have fundamentally changed and developed because of increasing digitalization. Though not fully harmonized, these new ideas commonly stress and underpin the need for a proactive and holistic information management approach. The proactive approach entails planning for the management of the entire information continuum before the information is created. For private enterprises and government institutions endeavoring to meet new information demands from customers, citizens and the society at large, such an approach is a prerequisite for accomplishing their missions. It could be argued that information is and has always been essential to all human activities and we are witnessing a transformation of the information landscape. - Presents research with broad application based on archives and information science, but relevant for information systems, records management, information culture, and e-government - Examines the differences between Enterprise Content Management and Records Management - Bridges a gap between the proponents of Enterprise Content Management and information professionals, such as records managers and archivists |
| digital records management system: History and Electronic Artefacts Edward Higgs, 1998 We are now entering a world of electronic communications where an increasing amount of contemporary information is created and retained only in electronic form. How will such unstable flows of information be preserved for future historians? Will the future have a past? Will the history of ourcontemporary world be lost to our descendants? History and Electronic Artefacts is the first publication to examine the implications of this revolution for historical research. Historians are used to handling paper and parchment record in archives. These are actual pieces of correspondence which passed between historical actors. They are alsorelatively stable artefacts which can be preserved easily. Two factors introduced by the electronic revolution threaten the existence of paper archives: the dissociation between information content and the media by which it is transmitted ruptures the solidity of the archival object. The ability tostore electronic information anywhere and access it remotely via networks could make the central paper archive redundant. Experts from the fields of information management and technology, data archiving, library science, as well as historians, consider the issues raised in depth. The authors also place a unique emphasis on European developments. |
| digital records management system: Introduction to Electronic Document Management Systems Bozzano G Luisa, 2012-12-02 Introduction to Electronic Document Management Systems provides an in-depth overview of the technology of electronic document management using modern electronic image processing. It will prove to be a key source of information for management and technical staff of organizations considering a transformation from traditional micrographics-based document storage and retrieval systems to new electronic document capture systems. It will also be useful for those organizations considering improving productivity through electronic management of large volumes of data records. |
| digital records management system: Managing Electronic Records Julie McLeod, Catherine Hare, 2005 One of the biggest challenges faced by any organization today is that of managing electronic records, a vital but complex undertaking involving multiple roles within the organization and strategies that are still evolving. Bringing together for the first time the views, experience and expertise of international experts in the records management field in the public and the private sectors, this book covers the theory and practice of managing electronic records as business and information assets. It focuses on the strategies, systems and procedures necessary to ensure that electronic records are appropriately created, captured, organized and retained over time to meet business and legal requirements. In addition to chapters covering principles, research and developments, there are case studies relating to practice and lessons learned. The chapters are written by a fully international line-up of contributors. Readership: This book explores issues and addresses solutions, not only for records professionals but also for information, IT and business administration specialists, who, as key stakeholders in managing electronic information, may have taken on crucial roles in managing electronic records in their organization. It will also be a key textbook for records management courses. |
| digital records management system: Managing Digital Records in Africa Mpho Ngoepe, 2022-05-23 Managing Digital Records in Africa draws on the research work of the InterPARES Trust (ITrust) project that investigated interrelated archival issues focusing on legal analysis, infrastructure, trust, authentication, and education within the African context. This research-focused book provides a legal analysis and systematic assessment of how African institutions manage digital records in four countries (i.e., Botswana, Kenya, South Africa, and Zimbabwe). It also examines the extent to which records are managed using Internet-based applications, trust in such records, and digital record authentication to support the auditing process. Finally, it provides a curriculum analysis in digital records at institutions of higher learning in 38 African countries. The book's case studies illustrate the threads of discussion, which span the ITrust domains of legislation, infrastructure, authentication, trust, and education in archives and records management. The book can be used as a premier reference source by private and public organizations, researchers, educators, archivists, records managers, and postgraduate students to make informed decisions about digital records, records management systems, cloud-based services, authenticating records, and identifying universities on the continent that offer archival programmes. The book may also find expression to practitioners in other fields such as law and auditing. |
| digital records management system: Records Management For Dummies Richardson, 2012-10-16 Here's what you should know to manage data records efficiently With proper electronic data management, your business can lower costs, improve efficiency, eliminate duplication, and be protected in the event of a lawsuit. This book provides an overview of records management solutions and implementation strategies in plain, non-technical English. Step-by-step instructions show you how to begin managing records and information and how to maintain the program once you have it established. Sample forms for inventory, scheduling, and necessary documentation are also available on the companion website. Electronic records management offers cost savings, greater efficiency, and protection in case of legal action; this book gets you started on an effective data management system This plain-English guide helps you determine what constitutes a record, shows you how to inventory records and create an efficient way to file both electronic and paper copies, and explains how to create a retention schedule Walks you through switching to electronic record-keeping, what to look for in a records management system, implementing best practices, ensuring that your system will stay current, and using the system effectively Helps you assure that the destruction of any sensitive information is conducted and documented correctly Records Management For Dummies helps your business save money and improve efficiency with effective electronic records management. |
| digital records management system: Records and Information Management, Second Edition Patricia C. Franks, 2018-10-10 As Information Management put it, On the strength of its currency and coverage alone, Franks' book is poised to take over as the recommended go-to reference for both students and RIM professionals for many years to come.” The new second edition cements this work’s status as an up-to-date classic, its content updated and expanded to address emerging technologies, most notably blockchain, and evolving standards and practices. Inside, Franks presents complete coverage of the records and information lifecycle model, encompassing paper, electronic (databases, office suites, email), and new media records (blogs, chat messages, and software as a service). Informed by an advisory board of experts in the field and with contributions by noted authorities, the text addresses such key topics as the origins and development of records and information;the discipline of information governance and developing a strategic records management plan;creation/capture and classification;retention strategies, inactive records management, archives, and long-term preservation;access, storage, and retrieval;electronic records and electronic records management systems;the latest on rapidly evolving technologies such as web records, social media, and mobile devices;vital records, disaster preparedness and recovery, and business continuity;monitoring, auditing, and risk management; andeducation and training. This book’s authoritative blend of theory and practice makes it a matchless resource for everyone in the archives and records management field. Instructor/trainer extras include a set of ready-to-go, customizable PowerPoint slides to accompany the text. Examination copies are available for instructors who are interested in adopting this title for course use. |
| digital records management system: Handbook of Research on Future Opportunities for Technology Management Education Khan, Basheer Ahmed, Kuofie, Matthew H. S., Suman, Sonika, 2021-06-25 Technology management education and business education are visibly intertwined in the current educational system. Certain efforts that have taken place in the recent past are the interinstitutional discourse around the world. Technology management is a dynamic and evolving profession, driven by changes in technology, globalization, sustainability, and the increasing importance of the service economy. The Handbook of Research on Future Opportunities for Technology Management Education is a comprehensive reference book that enables readers to comprehend the trends in technological changes and the need to orient business education and technology management in workplaces. The book serves to support with the formation and implementation of appropriate policies for technology management. Covering topics such as big data analytics, cloud computing adoption, and massive open online courses (MOOCs), this text is an essential resource for managers, technologists, teachers, executives, instructional designers, libraries, university researchers, students, faculty, and industry taught leaders. |
| digital records management system: Preservation of the Integrity of Electronic Records L. Duranti, T. Eastwood, H. MacNeil, 2013-03-09 By Terry Eastwood This book reports the findings of a research project on the means of protecting the integrity of active and semi-active electronic records. The project, which is commonly referred to as the UBC Project, was conceived by two of the authors of this book, Luciana Duranti and Terry Eastwood, and conducted between 1994 and 1997. The third author, Heather MacNeil, who worked formally as the principal research assistant on the project, acted as an equal in the research and in the writing of this book. The project investigated a number of fundamental questions that have arisen over the past decade as a consequence of the rapid development and use of computer technology for the creation, maintenance, and preservation of recorded information. One of the first comprehensive studies of the issues associated with the management of electronic records was conducted by the United Nations. The study, commonly known as the ACCIS report, aimed to develop guidelines for implementation of electronic archives and records management programmes for use by United Nations organizations, taking into account traditional archives and records management practices. The report of the study of electronic records in eighteen United Nations organizations identified a number of enduring issues. It recognized that the United Nations had to distinguish between record and non-record material. l It recognized the problem of ensuring the authenticity of records, which, rather narrowly, it construed as assuring legality. |
| digital records management system: Records Management David O. Stephens, 2007 |
| digital records management system: Records Management for Museums and Galleries Charlotte Brunskill, Sarah Demb, 2012-04-27 The systematic management of records is an important activity for 'information businesses' such as museums and galleries, but is not always recognized as a core function. Record keeping activities are often concentrated on small groups of records, and staff charged with managing them may have limited experience in the field.Records Management for Museums and Galleries offers a comprehensive overview of records management work within the heritage sector and draws on over a decade of experience in applying fundamental principles and practices to the specific circumstances of museums. It introduces readers to the institutional culture, functions, and records common to museums, and examines the legislative and regulatory environments affecting record-keeping practices. The book is comprised of eight chapters, including: a history of records keeping in the UK museum and gallery sector; the basics of records management; making a business case for records management; requirements of legislation for records management; how to conduct a records survey; strategy and action planning; how to develop a file plan, retention schedule and records management programme; and a guide to useful additional resources. - Gives practical and tested solutions to real world issues - Fills a gap in the literature as a handbook in this important sector - Provides an overview of the sector as a whole |
| digital records management system: Integrity in Government through Records Management Mr James Lowry, Professor Justus Wamukoya, 2014-11-28 As a celebration of Anne Thurston’s pioneering work on records and archives management as an essential basis for demonstrating integrity in government, this excellent volume brings together scholars and practicing archivists to discuss key issues around records as evidence for accountability, transparency and the protection of citizens’ rights. Never before have authors from the developing and developed worlds come together to explore the intersection of records management, public administration and international development. The book covers Thurston’s work, the importance of records management for effective governance and digital records management and preservation in developing countries. Case studies from across Africa enhance the theoretical and practical perspectives taken by the authors. This book is essential reading for scholars and students interested in records management and good governance around the world. |
| digital records management system: Recent Trends in Data Science and Soft Computing Faisal Saeed, Nadhmi Gazem, Fathey Mohammed, Abdelsalam Busalim, 2018-09-08 This book presents the proceedings of the 3rd International Conference of Reliable Information and Communication Technology 2018 (IRICT 2018), which was held in Kuala Lumpur, Malaysia, on July 23–24, 2018. The main theme of the conference was “Data Science, AI and IoT Trends for the Fourth Industrial Revolution.” A total of 158 papers were submitted to the conference, of which 103 were accepted and considered for publication in this book. Several hot research topics are covered, including Advances in Data Science and Big Data Analytics, Artificial Intelligence and Soft Computing, Business Intelligence, Internet of Things (IoT) Technologies and Applications, Intelligent Communication Systems, Advances in Computer Vision, Health Informatics, Reliable Cloud Computing Environments, Recent Trends in Knowledge Management, Security Issues in the Cyber World, and Advances in Information Systems Research, Theories and Methods. |
| digital records management system: Records Management Patricia E. Wallace, Jo Ann Lee, Dexter R. Schubert, Violet S. Thomas, 1992 Focusing on the systems approach to managing information in any form (particularly paper, microfilm, and electronic records), this text presents practical guidelines for establishing a records management system. |
| digital records management system: Managing Electronic Records Robert F. Smallwood, 2013-04-15 The ultimate guide to electronic records management, featuring a collaboration of expert practitioners including over 400 cited references documenting today's global trends, standards, and best practices Nearly all business records created today are electronic, and are increasing in number at breathtaking rates, yet most organizations do not have the policies and technologies in place to effectively organize, search, protect, preserve, and produce these records. Authored by an internationally recognized expert on e-records in collaboration with leading subject matter experts worldwide, this authoritative text addresses the widest range of in-depth e-records topics available in a single volume. Using guidance from information governance (IG) principles, the book covers methods and best practices for everything from new e-records inventorying techniques and retention schedule development, to taxonomy design, business process improvement, managing vital records, and long term digital preservation. It goes further to include international standards and metadata considerations and then on to proven project planning, system procurement, and implementation methodologies. Managing Electronic Records is filled with current, critical information on e-records management methods, emerging best practices, and key technologies. Thoroughly introduces the fundamentals of electronic records management Explains the use of ARMA's Generally Accepted Recordkeeping Principles (GARP®) Distills e-records best practices for email, social media, and cloud computing Reveals the latest techniques for e-records inventorying and retention scheduling Covers MS SharePoint governance planning for e-records including policy guidelines Demonstrates how to optimally apply business process improvement techniques Makes clear how to implement e-document security strategies and technologies Fully presents and discusses long term digital preservation strategies and standards Managing e-records is a critical area, especially for those organizations faced with increasing regulatory compliance requirements, greater litigation demands, and tightened internal governance. Timely and relevant, Managing Electronic Records reveals step-by-step guidance for organizing, managing, protecting, and preserving electronic records. |
| digital records management system: Data Analytics in Medicine Information Resources Management Association, 2019-11-18 This book examines practical applications of healthcare analytics for improved patient care, resource allocation, and medical performance, as well as for diagnosing, predicting, and identifying at-risk populations-- |
| digital records management system: Searching and Seizing Computers and Obtaining Electronic Evidence in Criminal Investigations Orin S. Kerr, 2001 |
| digital records management system: Records and Information Management Patricia C. Franks, 2013-04-30 Benefiting LIS students and professionals alike, Franks presents complete coverage of the records and information lifecycle model. Encompassing paper, electronic (databases, office suites, email), and new media records (blogs, wikis), as well as records residing in “the cloud” (software as a service), the text addresses a full range of topics, including The origins and development of records and information The discipline of information governance Creation/capture, classification, and file plan development Retention strategies Access, storage, and retrieval Electronic records and electronic records management systems Emerging technologies such as web records, social media, and mobile devices Vital records, disaster preparedness and recovery, and business continuity Monitoring, auditing, and risk management Inactive records management, archives, and long-term preservation Education and training Developing a strategic records management plan |
| digital records management system: Concepts and Advances in Information Knowledge Management Kelvin Joseph Bwalya, Nathan Mwakoshi Mnjama, Peter Mazebe II Mothataesi Sebina, 2014-04-11 Effective information and knowledge resource management is a driver of competiveness. Many developing countries have put mechanisms in place that seek to match knowledge-based economies, where information has become the fuel for responsiveness, innovation, and competition. Concepts and Advances in Information Knowledge Management brings out emerging and current discussion from the sub-fields of information management in this environment. This title consists of sections on key aspects of information knowledge management and addresses knowledge management, library studies, archives and records management, and information systems. - Presents research aimed at harmonizing theory and practice of general information management paradigms - Gives insight into the place of archives, records management, and information technology impacting socio-economic value chains - Disseminates theoretical and applied models, and information management system architecture emerging from cloud computing and retrieval systems |
| digital records management system: Electronic Document Management Systems Thomas M. Koulopoulos, Carl Frappaolo, 1995 Written by a leading authority, this book examines new options for data storage, increased networking capabilities, powerful desktop computing, sophisticated software, and the role they all play in the implementation of a fully integrated electronic document management system (EDMS). |
| digital records management system: Records – Management – Archives Marlena Jabłońska, Marcin Smoczyński, 2024-11-18 In the ten articles featured in this volume, the contributors initiate a discussion on how and to what extent political changes, armed conflicts, economic, social and technological transformations that have taken place in Central and Eastern Europe over the decades have influenced the process of creating historical sources, their preservation and accessibility. Each author has attempted to document significant transformations, both past and present, in order to reveal their impact on records, management and archives. The partitions of Poland, political events, World War II and the war in Ukraine, digitalisation, the legal environment of the European Union, the development of information technologies, and the activities of community archives are just a few examples of the factors that influence how historical sources are created, archived, preserved or destroyed. |
| digital records management system: Digital Transformation in Public Sector Human Resource Management Shava, Elvin, Ndebele, Nduduzo, 2024-07-10 The advent of the Fourth Industrial Revolution (4IR) has created a pressing need for digital transformation in human resources management (HRM) in public institutions. Traditional practices must be updated, preventing institutions from effectively managing their workforce and meeting stakeholder demands. The lack of digitalization leads to inefficiencies, ineffective performance evaluation, and an inability to adapt to the rapidly evolving technological landscape. This gap between existing HR practices and the demands of the digital age poses a significant challenge for public sector organizations. Digital Transformation in Public Sector Human Resource Management offers a comprehensive solution to the challenges faced by public institutions. The book provides practical insights and strategies for aligning HR practices with the modern technological landscape by exploring how digital transformation can revolutionize HRM processes. It demonstrates the benefits of adopting digital technologies and innovative strategies in public sector HRM through real-world examples and case studies. The book guides public sector professionals, policymakers, and academics, helping them navigate the complexities of digital transformation in HRM. |
| digital records management system: Digital Built Asset Management Qiuchen Lu, Michael Pitt, 2024-10-03 This insightful book presents a comprehensive understanding of the new technologies impacting the digital era of built asset and facility management. Informative and accessible, it illustrates how the concepts, principles, strategies and applications of digital built asset management can be improved and implemented in real-life practice. |
| digital records management system: Encyclopedia of Archival Science Luciana Duranti, Patricia C. Franks, 2015-06-17 Here is the first-ever comprehensive guide to archival concepts, principles, and practices. Encyclopedia of Archival Science features 154 entries, which address every aspect of archival professional knowledge. These entries range from traditional ideas (like appraisal and provenance) to today’s challenges (digitization and digital preservation). They present the thoughts of leading luminaries like Ernst Posner, Margaret Cross-Norton, and Philip Brooks as well as those of contemporary authors and rising scholars. Historical and ethical components of practice are infused throughout the work. Edited by Luciana Duranti from the University of British Columbia and Patricia C. Franks from San José State University, this landmark work was overseen by an editorial board comprised of leading archivists and archival educators from every continent: Adrian Cunningham (Queensland State Archives, Australia), Fiorella Foscarini (University of Toronto and University of Amsterdam), Pat Galloway (University of Texas at Austin), Shadrack Katuu (International Atomic Energy Agency), Giovanni Michetti (University of Rome La Sapienza), Ken Thibodeau (National Archives and Records Administration, US), and Geoffrey Yeo (University College London, UK). |
| digital records management system: Organisational Culture for Information Managers Gillian Oliver, 2011-03-04 In today's digital environment the workplace is characterised by individuals creating information perhaps independently of formal systems, or establishing new systems without knowledge of information management requirements. This book explains and explores the concept of organisational culture, specifically within the domain of information management. It draws on the author's wide-ranging practical experience in different workplaces and uses research findings from cross-cultural studies of information management. - Uses research findings from cross-cultural studies of information management - Provides tools to develop practical and realistic solutions to real-world problems - Draws on the author's wide-ranging practical experience in different workplaces. |
| digital records management system: Business Drivers in Promoting Digital Detoxification Grima, Simon, Chaudhary, Shilpa, Sood, Kiran, Kumar, Sanjeev, 2024-01-10 The rapid progression of the digital age has brought both benefits and drawbacks. While the convenience of constant connectivity and digital devices is undeniable, the increasing screen time poses health and well-being challenges. With a significant portion of the global population now regularly using the internet, concerns about issues like digital addiction, shorter attention spans, and lifestyle diseases have become urgent matters. Addressing these challenges and charting a sustainable path forward is imperative. Business Drivers in Promoting Digital Detoxification delves into contemporary initiatives across various industries that advocate for digital detox. This book showcases opportunities within this transformative trend, spanning from health and tourism to unexpected sectors. It not only highlights the necessity of digital detox for health but also reveals its potential as a gateway to innovative business ventures. Catering to academics, researchers, students, and professionals, this book serves as a guiding beacon in the complexities of the digital era. It not only clarifies the motivations behind the digital detox movement but also explores its implications. More than just insights, this book offers a roadmap to shape a healthier and sustainable future in our digitally connected world. Engage in this pivotal conversation, explore its pages, and gain the knowledge to drive meaningful change for yourself, your organization, and society as a whole. |
| digital records management system: Electronic Records in the Manuscript Repository Elizabeth H. Dow, 2009-04-13 Electronic Records in the Manuscript Repository defines the problems related to electronic records and digital documents, describes the steps the curator should take to manage those electronic records and digital documents, and suggests ways to learn the specific skills and perspectives needed to do the job well. It provides an introduction to vocabulary, basic concepts, and best practices to date by collecting and contextualizing data from several real-world projects, and it contains almost 30 pages of references to resources that the curator can consult for information on specific topics. Dow starts with a review of archival concepts, including a look at archival practices, and then discusses the problems created by electronic materials in that context, as well as the research in progress to tackle these problems. |
| digital records management system: Building an Electronic Records Archive at the National Archives and Records Administration National Research Council, Computer Science and Telecommunications Board, Committee on Digital Archiving and the National Archives and Records Administration, 2005-06-28 The federal government generates and increasingly saves a large and growing fraction of its records in electronic form. In 1998, the National Archives and Record Administration (NARA) launched its Electronic Archives (ERA) program to create a system to preserve and provide access to federal electronic records. To assist in this project, NARA asked the NRC to conduct a two-phase study to provide advice as it develops the ERA program. The first two reports (phase one) provided recommendations on design, engineering, and related issues facing the program. This report (phase two) focuses on longer term, more strategic issues including technology trends that will shape the ERA system, archival processes of the ERA, and future evolution of the system. It also provides an assessment of technical and design issues associated with record integrity and authenticity. |
| digital records management system: Managing Records Elizabeth Shepherd, Geoffrey Yeo, 2003 Many organizations do not yet have a formal programme of records management, but increasingly they are recognizing the benefits of well managed records and the serious consequences of inadequate records systems. Establishing records management and maintaining an effective programme requires specialist expertise. This essential manual of practice provides a detailed guide to the concepts, skills and techniques of records management for organizational staff who have a responsibility for setting up, maintaining or restructuring a records management programme. It offers invaluable advice on the management of records in both electronic and traditional paper media, and focuses on the following areas: understanding records management analysing the context for records management classifying records and documenting their context creating and capturing records; managing appraisal, retention and disposition maintaining records and assuring their integrity providing access implementing records management. The appendices provide a wealth of additional information including a list of standards for records management, an annotated bibliography and sources of further information, and details of professional and advisory bodies. Readership: This much needed manual is an indispensable purchase for organizations wishing to introduce better practices for managing their records. The book is intended to be of value to experienced records managers as well as LIS practitioners and newcomers to the field. It should be on the desk of every manager and every information professional with responsibility for records management. |
| digital records management system: Integrity in Government through Records Management James Lowry, Justus Wamukoya, 2016-05-23 As a celebration of Anne Thurston’s pioneering work on records and archives management as an essential basis for demonstrating integrity in government, this excellent volume brings together scholars and practicing archivists to discuss key issues around records as evidence for accountability, transparency and the protection of citizens’ rights. Never before have authors from the developing and developed worlds come together to explore the intersection of records management, public administration and international development. The book covers Thurston’s work, the importance of records management for effective governance and digital records management and preservation in developing countries. Case studies from across Africa enhance the theoretical and practical perspectives taken by the authors. This book is essential reading for scholars and students interested in records management and good governance around the world. |
| digital records management system: Cases on Electronic Records and Resource Management Implementation in Diverse Environments Krueger, Janice, 2013-08-31 While web-based accessible materials have offered academic libraries an effective approach to managing electronic records and resources for its service population, a cross-discipline approach has not yet been executed. Cases on Electronic Records and Resource Management Implementation in Diverse Environments brings together real-life examples of how electronic records and resource management have been implemented across disciplines. Offering theories amid legal and ethical concerns of electronic records and resource management, this publication is essential for professionals involved in the education of library and information science and the training of individuals responsible for electronic records management in various disciplines. |
| digital records management system: Handbook of Research on Information and Records Management in the Fourth Industrial Revolution Chigwada, Josiline Phiri, Tsvuura, Godfrey, 2021-06-25 Information and records management has been an important part of society for establishing procedures to effectively manage information. As technology has increased in society, this essential function has been impacted as well. With the onset of technological tools brought upon by the fourth industrial revolution, technologies such as artificial intelligence, the internet of things, big data, and more have changed the face of information and records management. These technologies and tools have paved new ways for security, efficiency in timely processes, new ways to create and process records, and other beneficial traits. Along with these advancements come new contemporary issues, leading to the need for research on how exactly information records management is functioning in modern times, the technologies brought on by the fourth industrial revolution, and both the benefits and challenges to this transition. The Handbook of Research on Information and Records Management in the Fourth Industrial Revolution showcases contemporary issues and demonstrates the value of information and records management in the fourth industrial revolution. The book provides a summary of the key activities undertaken by information and records managers as they seek to make records and information management more visible in the modern knowledge-driven society. The chapters highlight innovation, the use of information and communication technology in information and records management, best practices, challenges encountered, and how they are overcome. The target audience of this book will be composed of professionals, librarians, archivists, lecturers, and researchers working in the field of library and information science, along with practitioners, academicians, and students interested in information and records management in the 21st century. |
| digital records management system: Innovative Technologies for Enhancing Knowledge Access in Academic Libraries Masenya, Tlou Maggie, 2022-06-24 An increasing number of academic libraries worldwide are adopting innovative technologies in creating, organizing, storing, managing, disseminating, preserving, and enhancing access to their vital knowledge in order to adapt to the changing library environment and to stay relevant in the digital world. This transition necessitates a need for best practices and reimagined strategies of implementing innovative technologies to ensure sustainable knowledge access and increase knowledge sharing. Innovative Technologies for Enhancing Knowledge Access in Academic Libraries aims to provide best practices, innovative strategies, theoretical frameworks, conceptual frameworks, and empirical research findings regarding the application of emerging and innovative technologies in managing, preserving, and enhancing knowledge access in academic libraries worldwide. Covering a range of topics such as artificial intelligence, knowledge organization, records management, and library services, this reference work is ideal for librarians, researchers, scholars, practitioners, academicians, instructors, and students. |
| digital records management system: Proceedings of the 9th ProLISSA Conference Madeleine Fombad, Mpho Ngoepe, 2018-12-17 Countries in the African continent are implementing strategies to overcome developmental and societal challenges to remain competitive in the new global knowledge-based economy. Libraries and archives can play an important role in this process through provision of information. Information in modern society is valued as an essential component in the daily lives of people, both at individual and organisational levels. Increasingly, we expect information to meet our needs through technological interventions or interactions. Indeed, recent technological developments have accentuated contemporary conceptions of the library and information field as an intersection of information, technology, people and society. This volume explores the opportunities and challenges encountered in the practice of contemporary libraries, archives and records management in the digital age. It cannot be overemphasized that the traditional traits and practices of libraries, archives and records management are constantly changing given the increased use of Information and Communication Technologies (ICTs) in the different information management value chains. This book will serve as a premier reference source for organisations in both private and public sectors, researchers, information practitioners in industry, and postgraduate students in information management. |
Electronic Records Management - National Archives
Specifies the records management and IT terminology associated with Electronic Recordkeeping (ERK). Presents high-level discussions of what electronic recordkeeping is in terms of …
NARA Use Cases for Electronic Records Overview - U.S.
With the assistance of the FERMI Requirements Working Group, NARA is developing the components of an Electronic Records Management Federal Integrated Business Framework …
DIGITAL RECORDS MANAGEMENT GUIDELINES - Adventist …
Default folders can be configured to expedite the process of saving email records to a Laserfiche repository. This tool simply allows emails to be converted and packaged into a PDF. Multiple …
ELECTRONIC RECORDS AND DATA MANAGEMENT - NITA
Electronic Document Management System (EDMS): This is an electronic system that can collect and organize documents for storage, retrieval, and tracking purpose.
Records management by design – some considerations
The “records management by design” approach emphasizes the importance of incorporating robust records management functionality in business systems, encompassing their design, …
Management of Digital Records - Western Australian …
Digital records must be captured in the record keeping system to ensure that the records cannot be altered after dispatch or receipt.
Privacy Impact Assessment - USDA
The Digital Record Management System (DRMS) replaces manual, paper-based business processes to a comprehensive digital record management system to manage end-to-end …
Module 2 Guidelines and Functional Systems - caara.org.au
Records managed by an electronic records management system may be stored on a variety of different media formats, and may be managed in hybrid record aggregations that include both …
Guidelines for Managing Electronic Records - CTCUMC
Digital records are records created, communicated and maintained by means of computer technology. They may be ‘born digital’ (created using computer technology).
Managing digital records in - State Records of South Australia
Agencies must manage digital records in business and records management systems in accordance with the requirements set out in the State Records Act and this Standard. This …
Open Source Tools for Records Management - National …
In this document, NARA identified open source tools that could be used for records management tasks.
Implementation of electronic document and records …
Establishing proper records management systems in place shall enable the contents in chapter six works effectively and efficiently. Benfell (2002) asserts that Electronic Document and …
INTRODUCTION TO ELECTRONIC RECORDS MANAGEMENT …
An electronic document management system (EDMS) is software system for organizing and storingdifferentkindsofdocuments.Thistypeof system is a more particular kind of document …
Strategies & Best Practices for Custodians of Public Records
You can choose to maintain your digital records in-house without reindexing. Digital records can be stored in a traditional file/folder structure on a computer in your office.
GOVERNMENT ICT STANDARDS - Information and …
Records managed by an electronic records management system may be stored on a variety of different media formats, and may be managed in hybrid record aggregations that include both …
Best Practices in Electronic Records Management - National …
an Electronic Recordkeeping system [ERKS] (a system that uses records management software which collects, organizes, and categorizes born-digital electronic records to facilitate their …
Digital Records Pathways: Topics in Digital Preservation
It offers training to archivists and records professionals in the creation, management and preservation of authentic, reliable and usable digital records. The program assumes that the …
FRMC White Paper: Digitization Cost Benefit Analysis
up an effective records and information management program that manages both analog and digital records with consistent policies applied regardless of format. Ideally, management of …
Modern Digital Records Management - Newgen
Newgen's Electronic Documents and Records Management System (EDRMS), enabled with our Intelligent Document Classification Software, is driving digital records transformation …
Electronic Records Management - National Archives
Specifies the records management and IT terminology associated with Electronic Recordkeeping (ERK). Presents high-level discussions of what electronic recordkeeping is in terms of …
NARA Use Cases for Electronic Records Overview - U.S.
With the assistance of the FERMI Requirements Working Group, NARA is developing the components of an Electronic Records Management Federal Integrated Business Framework …
DIGITAL RECORDS MANAGEMENT GUIDELINES
Default folders can be configured to expedite the process of saving email records to a Laserfiche repository. This tool simply allows emails to be converted and packaged into a PDF. Multiple …
ELECTRONIC RECORDS AND DATA MANAGEMENT - NITA
Electronic Document Management System (EDMS): This is an electronic system that can collect and organize documents for storage, retrieval, and tracking purpose.
Records management by design – some considerations
The “records management by design” approach emphasizes the importance of incorporating robust records management functionality in business systems, encompassing their design, …
Management of Digital Records - Western Australian …
Digital records must be captured in the record keeping system to ensure that the records cannot be altered after dispatch or receipt.
Privacy Impact Assessment - USDA
The Digital Record Management System (DRMS) replaces manual, paper-based business processes to a comprehensive digital record management system to manage end-to-end …
Module 2 Guidelines and Functional Systems - caara.org.au
Records managed by an electronic records management system may be stored on a variety of different media formats, and may be managed in hybrid record aggregations that include both …
Guidelines for Managing Electronic Records - CTCUMC
Digital records are records created, communicated and maintained by means of computer technology. They may be ‘born digital’ (created using computer technology).
Managing digital records in - State Records of South Australia
Agencies must manage digital records in business and records management systems in accordance with the requirements set out in the State Records Act and this Standard. This …
Open Source Tools for Records Management - National …
In this document, NARA identified open source tools that could be used for records management tasks.
Implementation of electronic document and records …
Establishing proper records management systems in place shall enable the contents in chapter six works effectively and efficiently. Benfell (2002) asserts that Electronic Document and …
Digital Records Management - Newgen
To implement this vision across all the government agencies and other entities with government stakes, NRAA has defined guidelines around electronic document and records management …
INTRODUCTION TO ELECTRONIC RECORDS …
An electronic document management system (EDMS) is software system for organizing and storingdifferentkindsofdocuments.Thistypeof system is a more particular kind of document …
Strategies & Best Practices for Custodians of Public Records
You can choose to maintain your digital records in-house without reindexing. Digital records can be stored in a traditional file/folder structure on a computer in your office.
GOVERNMENT ICT STANDARDS - Information and …
Records managed by an electronic records management system may be stored on a variety of different media formats, and may be managed in hybrid record aggregations that include both …
Best Practices in Electronic Records Management - National …
an Electronic Recordkeeping system [ERKS] (a system that uses records management software which collects, organizes, and categorizes born-digital electronic records to facilitate their …
Digital Records Pathways: Topics in Digital Preservation
It offers training to archivists and records professionals in the creation, management and preservation of authentic, reliable and usable digital records. The program assumes that the …
FRMC White Paper: Digitization Cost Benefit Analysis
up an effective records and information management program that manages both analog and digital records with consistent policies applied regardless of format. Ideally, management of …
