Electronic Records Management Systems

  electronic records management systems: Implementing Electronic Document and Record Management Systems Azad Adam, 2007-08-24 The global shift toward delivering services online requires organizations to evolve from using traditional paper files and storage to more modern electronic methods. There has however been very little information on just how to navigate this change-until now. Implementing Electronic Document and Record Management Systems explains how to efficiently
  electronic records management systems: Introduction to Electronic Document Management Systems Bozzano G Luisa, 2012-12-02 Introduction to Electronic Document Management Systems provides an in-depth overview of the technology of electronic document management using modern electronic image processing. It will prove to be a key source of information for management and technical staff of organizations considering a transformation from traditional micrographics-based document storage and retrieval systems to new electronic document capture systems. It will also be useful for those organizations considering improving productivity through electronic management of large volumes of data records.
  electronic records management systems: Managing Electronic Records Julie McLeod, Catherine Hare, 2005 One of the biggest challenges faced by any organization today is that of managing electronic records, a vital but complex undertaking involving multiple roles within the organization and strategies that are still evolving. Bringing together for the first time the views, experience and expertise of international experts in the records management field in the public and the private sectors, this book covers the theory and practice of managing electronic records as business and information assets. It focuses on the strategies, systems and procedures necessary to ensure that electronic records are appropriately created, captured, organized and retained over time to meet business and legal requirements. In addition to chapters covering principles, research and developments, there are case studies relating to practice and lessons learned. The chapters are written by a fully international line-up of contributors. Readership: This book explores issues and addresses solutions, not only for records professionals but also for information, IT and business administration specialists, who, as key stakeholders in managing electronic information, may have taken on crucial roles in managing electronic records in their organization. It will also be a key textbook for records management courses.
  electronic records management systems: Records Management Patricia E. Wallace, 1987 This newest edition of a practical text provides an understanding of the scope and problems of the administrative management of records. Changes in this edition include expanded coverage of all components of records management, more detailed information on careers in records management, rewritten chapters on technology, and extensive updating of the appendixes. Focus is placed on systems approach to managing information recorded in any form and useful guidelines for everything from establishing a records management system to handling paper and electronic media. The book also emphasizes managing and controlling documents from the time of their creation until their disposition and prepares the reader to deal with the integration of paper, microfilm and digital records. Current and future records managers are shown how to create a system that incorporates both paper and electronics.
  electronic records management systems: Electronic Document Management Systems Thomas M. Koulopoulos, Carl Frappaolo, 1995 Written by a leading authority, this book examines new options for data storage, increased networking capabilities, powerful desktop computing, sophisticated software, and the role they all play in the implementation of a fully integrated electronic document management system (EDMS).
  electronic records management systems: Planning and Implementing Electronic Records Management Kelvin Smith, 2007 Many organizations are moving away from managing records and information in paper form to setting up electronic records management (ERM) systems. There is a range of reasons for this: economic considerations may be the driver for change, or government policy initiatives may be coming into play. Whatever the situation in your organization, this book provides straightforward, practical guidance on how to prepare for and enable ERM. It sets out and explains the issues organizations need to consider in selecting a system, and the procedures required for effective implementation. Help is also given with the complexities of managing hybrid records during an interim period between paper and electronic record management. The book is divided into three main parts covering the preparation for ERM, and its design and implementation. The key areas covered are: the underlying principles the context making a business case for ERM the main issues for design the information survey the file plan appraisal methodology preservation access the main issues for implementation project management procurement change management training the future of information management. Readership: This essential guide should be on the desk of any library and information professional, records manager, archivist or knowledge manager involved in planning and introducing an ERM system, whether in a public or private sector organization.
  electronic records management systems: Framework for Integration of Electronic Document Management Systems and Electronic Records Management Systems Association for Information, Image Management (USA), 2004 This technical report provides a framework for the integration of Electronic Document Management Systems (EDMS) and Electronic Records Management Systems (ERMS). This report deals with what is required for EDMS and ERMS to integrate and interpolate.
  electronic records management systems: Cases on Electronic Record Management in the ESARBICA Region Keakopa, Segomotso Masegonyana, Mosweu, Tshepho Lydia, 2020-02-28 The Eastern and Southern African Regional Branch of the International Council of Archives (ESARBICA) is dedicated to keeping and preserving records and documents so they may be accessible to the public. Constant research and re-examination of current record-keeping methods, such as the Electronic Document and Records Management System (EDRMS), is necessary to ensure the preservation and dissemination of information. Cases on Electronic Record Management in the ESARBICA Region is an essential reference source that shares case studies on the development and implementation of records management strategies including the procurement and implementation of EDRMS. Covering topics such as record management strategy development, e-records readiness, and legal frameworks, this book is ideally designed for archivists, librarians, records specialists, knowledge managers, ICT professionals, policymakers, system analysts, project managers, legal officers, academicians, researchers, and students.
  electronic records management systems: Managing Electronic Records William Saffady, 1998
  electronic records management systems: Enterprise Content Management, Records Management and Information Culture Amidst E-Government Development Proscovia Svärd, 2017-04-13 This book identifies key factors necessary for a well-functioning information infrastructure and explores how information culture impacts the management of public information, stressing the need for a proactive and holistic information management approach amidst e-Government development. In an effort to deal with an organization's scattered information resources, Enterprise Content Management, Records Management and Information Culture Amidst E-Government Development investigates the key differences between Enterprise Content Management (ECM) and Records Management (RM), the impact of e-Government development on information management and the role of information in enhancing accountability and transparency of government institutions. The book hence identifies factors that contribute to a well-functioning information infrastructure and further explores how information culture impacts the management of public information. It highlights the Records Continuum Model (RCM) thinking as a more progressive way of managing digital information in an era of pluralization of government information. It also emphasizes the need for information/records management skills amidst e-Government development. Ideas about records, information, and content management have fundamentally changed and developed because of increasing digitalization. Though not fully harmonized, these new ideas commonly stress and underpin the need for a proactive and holistic information management approach. The proactive approach entails planning for the management of the entire information continuum before the information is created. For private enterprises and government institutions endeavoring to meet new information demands from customers, citizens and the society at large, such an approach is a prerequisite for accomplishing their missions. It could be argued that information is and has always been essential to all human activities and we are witnessing a transformation of the information landscape. - Presents research with broad application based on archives and information science, but relevant for information systems, records management, information culture, and e-government - Examines the differences between Enterprise Content Management and Records Management - Bridges a gap between the proponents of Enterprise Content Management and information professionals, such as records managers and archivists
  electronic records management systems: Records and Information Management Patricia C. Franks, 2018-08-13 This book's authoritative blend of theory and practice makes it a matchless resource for everyone in the archives and records management field.
  electronic records management systems: Electronic Records Management Program Strategies Margaret Hedstrom, 1993
  electronic records management systems: Preservation of the Integrity of Electronic Records L. Duranti, T. Eastwood, H. MacNeil, 2013-03-09 By Terry Eastwood This book reports the findings of a research project on the means of protecting the integrity of active and semi-active electronic records. The project, which is commonly referred to as the UBC Project, was conceived by two of the authors of this book, Luciana Duranti and Terry Eastwood, and conducted between 1994 and 1997. The third author, Heather MacNeil, who worked formally as the principal research assistant on the project, acted as an equal in the research and in the writing of this book. The project investigated a number of fundamental questions that have arisen over the past decade as a consequence of the rapid development and use of computer technology for the creation, maintenance, and preservation of recorded information. One of the first comprehensive studies of the issues associated with the management of electronic records was conducted by the United Nations. The study, commonly known as the ACCIS report, aimed to develop guidelines for implementation of electronic archives and records management programmes for use by United Nations organizations, taking into account traditional archives and records management practices. The report of the study of electronic records in eighteen United Nations organizations identified a number of enduring issues. It recognized that the United Nations had to distinguish between record and non-record material. l It recognized the problem of ensuring the authenticity of records, which, rather narrowly, it construed as assuring legality.
  electronic records management systems: Records Management For Dummies Richardson, 2012-10-16 Here's what you should know to manage data records efficiently With proper electronic data management, your business can lower costs, improve efficiency, eliminate duplication, and be protected in the event of a lawsuit. This book provides an overview of records management solutions and implementation strategies in plain, non-technical English. Step-by-step instructions show you how to begin managing records and information and how to maintain the program once you have it established. Sample forms for inventory, scheduling, and necessary documentation are also available on the companion website. Electronic records management offers cost savings, greater efficiency, and protection in case of legal action; this book gets you started on an effective data management system This plain-English guide helps you determine what constitutes a record, shows you how to inventory records and create an efficient way to file both electronic and paper copies, and explains how to create a retention schedule Walks you through switching to electronic record-keeping, what to look for in a records management system, implementing best practices, ensuring that your system will stay current, and using the system effectively Helps you assure that the destruction of any sensitive information is conducted and documented correctly Records Management For Dummies helps your business save money and improve efficiency with effective electronic records management.
  electronic records management systems: How to Manage Records in the E-environment Julie McLeod, Catherine Hare, 2006 A practical approach to developing and operating an effective programme to manage hybrid records within an organization. This title positions records management as an integral business function linked to the organisation's business aims and objectives. The authors also address the records requirements of new and significant pieces of legislation, such as data protection and freedom of information, as well as exploring strategies for managing electronic records. Bullet points, checklists and examples assist the reader throughout, making this a one-stop resource for information in this area.
  electronic records management systems: History and Electronic Artefacts Edward Higgs, 1998 We are now entering a world of electronic communications where an increasing amount of contemporary information is created and retained only in electronic form. How will such unstable flows of information be preserved for future historians? Will the future have a past? Will the history of ourcontemporary world be lost to our descendants? History and Electronic Artefacts is the first publication to examine the implications of this revolution for historical research. Historians are used to handling paper and parchment record in archives. These are actual pieces of correspondence which passed between historical actors. They are alsorelatively stable artefacts which can be preserved easily. Two factors introduced by the electronic revolution threaten the existence of paper archives: the dissociation between information content and the media by which it is transmitted ruptures the solidity of the archival object. The ability tostore electronic information anywhere and access it remotely via networks could make the central paper archive redundant. Experts from the fields of information management and technology, data archiving, library science, as well as historians, consider the issues raised in depth. The authors also place a unique emphasis on European developments.
  electronic records management systems: Handbook of Research on Future Opportunities for Technology Management Education Khan, Basheer Ahmed, Kuofie, Matthew H. S., Suman, Sonika, 2021-06-25 Technology management education and business education are visibly intertwined in the current educational system. Certain efforts that have taken place in the recent past are the interinstitutional discourse around the world. Technology management is a dynamic and evolving profession, driven by changes in technology, globalization, sustainability, and the increasing importance of the service economy. The Handbook of Research on Future Opportunities for Technology Management Education is a comprehensive reference book that enables readers to comprehend the trends in technological changes and the need to orient business education and technology management in workplaces. The book serves to support with the formation and implementation of appropriate policies for technology management. Covering topics such as big data analytics, cloud computing adoption, and massive open online courses (MOOCs), this text is an essential resource for managers, technologists, teachers, executives, instructional designers, libraries, university researchers, students, faculty, and industry taught leaders.
  electronic records management systems: A Glossary for Archivists, Manuscript Curators, and Records Managers Lewis J. Bellardo, Lynn Lady Bellardo, 1992
  electronic records management systems: Recent Trends in Data Science and Soft Computing Faisal Saeed, Nadhmi Gazem, Fathey Mohammed, Abdelsalam Busalim, 2018-09-08 This book presents the proceedings of the 3rd International Conference of Reliable Information and Communication Technology 2018 (IRICT 2018), which was held in Kuala Lumpur, Malaysia, on July 23–24, 2018. The main theme of the conference was “Data Science, AI and IoT Trends for the Fourth Industrial Revolution.” A total of 158 papers were submitted to the conference, of which 103 were accepted and considered for publication in this book. Several hot research topics are covered, including Advances in Data Science and Big Data Analytics, Artificial Intelligence and Soft Computing, Business Intelligence, Internet of Things (IoT) Technologies and Applications, Intelligent Communication Systems, Advances in Computer Vision, Health Informatics, Reliable Cloud Computing Environments, Recent Trends in Knowledge Management, Security Issues in the Cyber World, and Advances in Information Systems Research, Theories and Methods.
  electronic records management systems: Information and Records Management Mary F. Robek, Gerald F. Brown, David O. Stephens, 1995 Widely regarded as the best in its field, this text reflects the revolutionary changes in records and information management.
  electronic records management systems: Records Management for Museums and Galleries Charlotte Brunskill, Sarah Demb, 2012-04-27 The systematic management of records is an important activity for 'information businesses' such as museums and galleries, but is not always recognized as a core function. Record keeping activities are often concentrated on small groups of records, and staff charged with managing them may have limited experience in the field.Records Management for Museums and Galleries offers a comprehensive overview of records management work within the heritage sector and draws on over a decade of experience in applying fundamental principles and practices to the specific circumstances of museums. It introduces readers to the institutional culture, functions, and records common to museums, and examines the legislative and regulatory environments affecting record-keeping practices. The book is comprised of eight chapters, including: a history of records keeping in the UK museum and gallery sector; the basics of records management; making a business case for records management; requirements of legislation for records management; how to conduct a records survey; strategy and action planning; how to develop a file plan, retention schedule and records management programme; and a guide to useful additional resources. - Gives practical and tested solutions to real world issues - Fills a gap in the literature as a handbook in this important sector - Provides an overview of the sector as a whole
  electronic records management systems: Records Management For Dummies Blake Richardson, CRM, 2012-09-18 Here's what you should know to manage data records efficiently With proper electronic data management, your business can lower costs, improve efficiency, eliminate duplication, and be protected in the event of a lawsuit. This book provides an overview of records management solutions and implementation strategies in plain, non-technical English. Step-by-step instructions show you how to begin managing records and information and how to maintain the program once you have it established. Sample forms for inventory, scheduling, and necessary documentation are also available on the companion website. Electronic records management offers cost savings, greater efficiency, and protection in case of legal action; this book gets you started on an effective data management system This plain-English guide helps you determine what constitutes a record, shows you how to inventory records and create an efficient way to file both electronic and paper copies, and explains how to create a retention schedule Walks you through switching to electronic record-keeping, what to look for in a records management system, implementing best practices, ensuring that your system will stay current, and using the system effectively Helps you assure that the destruction of any sensitive information is conducted and documented correctly Records Management For Dummies helps your business save money and improve efficiency with effective electronic records management.
  electronic records management systems: Electronic Document Management Systems , 2021 This pamphlet by the South Carolina Department of Archives and History is one in a series titled Electronic Records Management Guidelines. This pamphlet addresses electronic document management systems -- government standards, selecting am EDMS solution, legal frameworks and basic functions of EDMS.
  electronic records management systems: Digital Forensics Processing and Procedures David Lilburn Watson, Andrew Jones, 2013-08-30 This is the first digital forensics book that covers the complete lifecycle of digital evidence and the chain of custody. This comprehensive handbook includes international procedures, best practices, compliance, and a companion web site with downloadable forms. Written by world-renowned digital forensics experts, this book is a must for any digital forensics lab. It provides anyone who handles digital evidence with a guide to proper procedure throughout the chain of custody--from incident response through analysis in the lab. - A step-by-step guide to designing, building and using a digital forensics lab - A comprehensive guide for all roles in a digital forensics laboratory - Based on international standards and certifications
  electronic records management systems: Data Analytics in Medicine Information Resources Management Association, 2019-11-18 This book examines practical applications of healthcare analytics for improved patient care, resource allocation, and medical performance, as well as for diagnosing, predicting, and identifying at-risk populations--
  electronic records management systems: Electronic Evidence David Bearman, 1994
  electronic records management systems: Managing Electronic Records Robert F. Smallwood, 2013-04-02 The ultimate guide to electronic records management, featuring a collaboration of expert practitioners including over 400 cited references documenting today's global trends, standards, and best practices Nearly all business records created today are electronic, and are increasing in number at breathtaking rates, yet most organizations do not have the policies and technologies in place to effectively organize, search, protect, preserve, and produce these records. Authored by an internationally recognized expert on e-records in collaboration with leading subject matter experts worldwide, this authoritative text addresses the widest range of in-depth e-records topics available in a single volume. Using guidance from information governance (IG) principles, the book covers methods and best practices for everything from new e-records inventorying techniques and retention schedule development, to taxonomy design, business process improvement, managing vital records, and long term digital preservation. It goes further to include international standards and metadata considerations and then on to proven project planning, system procurement, and implementation methodologies. Managing Electronic Records is filled with current, critical information on e-records management methods, emerging best practices, and key technologies. Thoroughly introduces the fundamentals of electronic records management Explains the use of ARMA's Generally Accepted Recordkeeping Principles (GARP®) Distills e-records best practices for email, social media, and cloud computing Reveals the latest techniques for e-records inventorying and retention scheduling Covers MS SharePoint governance planning for e-records including policy guidelines Demonstrates how to optimally apply business process improvement techniques Makes clear how to implement e-document security strategies and technologies Fully presents and discusses long term digital preservation strategies and standards Managing e-records is a critical area, especially for those organizations faced with increasing regulatory compliance requirements, greater litigation demands, and tightened internal governance. Timely and relevant, Managing Electronic Records reveals step-by-step guidance for organizing, managing, protecting, and preserving electronic records.
  electronic records management systems: Information and Records Management Wilmer O. Maedke, Mary F. Robek, Gerald F. Brown, 1974 The role of records management; Records organization and evaluation procedures; Active records control; Records creation control; Inactive records control; Micrographics; Information management and related technologies.
  electronic records management systems: Records Management David O. Stephens, 2007
  electronic records management systems: Electronic Document Management Systems Larry Bielawski, Jim Boyle, 1997 A user-centered, step-by-step approach to creating, distributing and managing online publications, this book explains publishing concepts, technologies, methodologies and information for choosing vendors. It includes eight detailed vendor profiles.
  electronic records management systems: Records Management and Knowledge Mobilisation Stephen Harries, 2011-11-09 This book argues that records management can contribute to public sector reform and transformation in the new climate of austerity, without losing its essential characteristics. Over the last 15 years, records management has prospered, tackling problems of electronic information and building a strong case for information governance based on a model of regulation and management control. The public sector environment is now changing rapidly, with more emphasis on efficiency, flexibility and innovation, devolving control, loosening regulation, and cutting budgets. By linking practical ideas about the use and management of knowledge, the author will draw on insights from the study of policy-making and programme delivery to show how managing the relationship between records and knowledge, their creation and use, can not only make an important contribution to public sector innovation in itself, but also reconcile the demands of regulation through a wider concept of the governance of knowledge as well as information. - Draws on practical real-world examples - Focuses on how records management can respond to the challenges of transformation in this period of public sector retrenchment, as yet little discussed elsewhere - Integrates concepts from records and knowledge management in a coherent applied framework, and locates this within the context of policy-making and delivery, to achieve positive benefits
  electronic records management systems: Concepts and Advances in Information Knowledge Management Kelvin Joseph Bwalya, Nathan Mwakoshi Mnjama, Peter Mazebe II Mothataesi Sebina, 2014-04-11 Effective information and knowledge resource management is a driver of competiveness. Many developing countries have put mechanisms in place that seek to match knowledge-based economies, where information has become the fuel for responsiveness, innovation, and competition. Concepts and Advances in Information Knowledge Management brings out emerging and current discussion from the sub-fields of information management in this environment. This title consists of sections on key aspects of information knowledge management and addresses knowledge management, library studies, archives and records management, and information systems. - Presents research aimed at harmonizing theory and practice of general information management paradigms - Gives insight into the place of archives, records management, and information technology impacting socio-economic value chains - Disseminates theoretical and applied models, and information management system architecture emerging from cloud computing and retrieval systems
  electronic records management systems: Effective Approaches for Managing Electronic Records and Archives Bruce W. Dearstyne, 2006-05-24 This is a book of fresh insights, perspectives, strategies, and approaches for managing electronic records and for addressing the implications for archival programs operating in a digital environment. The authors draw on first-hand experience to present practical solutions, including recommendations for building and sustaining strong electronic records programs. The book addresses several themes: ·Historical development of digital technologies and their impact on records creation and recordkeeping practices ·Definition and concept of electronic record ·Institutional and legal contexts for development of electronic records policies ·Roles for archival and records management programs in broader digital initiatives of their parent institutions ·Moving from theory to practice ·Strategies for developing and sustaining successful programs, including leadership approaches, partnering with records creators, fostering development of new knowledge, skills, and abilities for information professionals, and adapting and customizing programs.
  electronic records management systems: Managing Records Elizabeth Shepherd, Geoffrey Yeo, 2003 Many organizations do not yet have a formal programme of records management, but increasingly they are recognizing the benefits of well managed records and the serious consequences of inadequate records systems. Establishing records management and maintaining an effective programme requires specialist expertise. This essential manual of practice provides a detailed guide to the concepts, skills and techniques of records management for organizational staff who have a responsibility for setting up, maintaining or restructuring a records management programme. It offers invaluable advice on the management of records in both electronic and traditional paper media, and focuses on the following areas: understanding records management analysing the context for records management classifying records and documenting their context creating and capturing records; managing appraisal, retention and disposition maintaining records and assuring their integrity providing access implementing records management. The appendices provide a wealth of additional information including a list of standards for records management, an annotated bibliography and sources of further information, and details of professional and advisory bodies. Readership: This much needed manual is an indispensable purchase for organizations wishing to introduce better practices for managing their records. The book is intended to be of value to experienced records managers as well as LIS practitioners and newcomers to the field. It should be on the desk of every manager and every information professional with responsibility for records management.
  electronic records management systems: Disposition of Electronic Records (NARA Bulletin 99-05). , 2001
  electronic records management systems: Registries for Evaluating Patient Outcomes Agency for Healthcare Research and Quality/AHRQ, 2014-04-01 This User’s Guide is intended to support the design, implementation, analysis, interpretation, and quality evaluation of registries created to increase understanding of patient outcomes. For the purposes of this guide, a patient registry is an organized system that uses observational study methods to collect uniform data (clinical and other) to evaluate specified outcomes for a population defined by a particular disease, condition, or exposure, and that serves one or more predetermined scientific, clinical, or policy purposes. A registry database is a file (or files) derived from the registry. Although registries can serve many purposes, this guide focuses on registries created for one or more of the following purposes: to describe the natural history of disease, to determine clinical effectiveness or cost-effectiveness of health care products and services, to measure or monitor safety and harm, and/or to measure quality of care. Registries are classified according to how their populations are defined. For example, product registries include patients who have been exposed to biopharmaceutical products or medical devices. Health services registries consist of patients who have had a common procedure, clinical encounter, or hospitalization. Disease or condition registries are defined by patients having the same diagnosis, such as cystic fibrosis or heart failure. The User’s Guide was created by researchers affiliated with AHRQ’s Effective Health Care Program, particularly those who participated in AHRQ’s DEcIDE (Developing Evidence to Inform Decisions About Effectiveness) program. Chapters were subject to multiple internal and external independent reviews.
  electronic records management systems: Management of Electronic Records United Nations. Advisory Committee for the Co-ordination of Information Systems, 1992
  electronic records management systems: Encyclopedia of Information Systems and Technology - Two Volume Set Phillip A. Laplante, 2015-12-29 Spanning the multi-disciplinary scope of information technology, the Encyclopedia of Information Systems and Technology draws together comprehensive coverage of the inter-related aspects of information systems and technology. The topics covered in this encyclopedia encompass internationally recognized bodies of knowledge, including those of The IT BOK, the Chartered Information Technology Professionals Program, the International IT Professional Practice Program (British Computer Society), the Core Body of Knowledge for IT Professionals (Australian Computer Society), the International Computer Driving License Foundation (European Computer Driving License Foundation), and the Guide to the Software Engineering Body of Knowledge. Using the universally recognized definitions of IT and information systems from these recognized bodies of knowledge, the encyclopedia brings together the information that students, practicing professionals, researchers, and academicians need to keep their knowledge up to date. Also Available Online This Taylor & Francis encyclopedia is also available through online subscription, offering a variety of extra benefits for researchers, students, and librarians, including: Citation tracking and alerts Active reference linking Saved searches and marked lists HTML and PDF format options Contact Taylor and Francis for more information or to inquire about subscription options and print/online combination packages. US: (Tel) 1.888.318.2367; (E-mail) e-reference@taylorandfrancis.com International: (Tel) +44 (0) 20 7017 6062; (E-mail) online.sales@tandf.co.uk
  electronic records management systems: Federal Records Linda D. Koontz, 2009-02-01 Fed. agencies are increasingly using electronic mail (e-mail) for essential communication. In doing so, they are potentially creating messages that have the status of fed. records, which must be managed and preserved in accordance with the Fed. Records Act. Under the act, both the Nat. Archives and Records Admin. (NARA) and fed. agencies have responsibilities for managing fed. records, including e-mail records. In view of the importance that e-mail plays in documenting gov¿t. activities, this report reviews the extent to which NARA provides oversight of fed. records mgmt., describes selected agencies¿ processes for managing e-mail records, and assesses these agencies¿ e-mail policies and key practices. Includes recommendations. Charts.
  electronic records management systems: Building a Digital Repository Program with Limited Resources Abby Clobridge, 2010-09-24 Whether you are just starting to create a digital repository or your institution already has a fully-developed program, this book provides strategies for building and maintaining a high-use, cohesive, and fiscally-responsible repository with collections that showcase your institution. The book explains how to strategically select projects tied to your institution's goals, create processes and workflows designed to support a fully-functioning program, and creatively utilize existing resources. The benefits of taking a holistic approach to creating a digital repository program rather than focusing only on individual collections are discussed. Case studies and best practices from various institutions round out the author's practical suggestions.
Electronic Records Management - National Archives
Specifies the records management and IT terminology associated with Electronic Recordkeeping (ERK). Presents high-level discussions of what electronic recordkeeping is in terms of …

NARA Use Cases for Electronic Records Overview
The Use Cases for Electronic Records consists of this overview document and four use cases based on the lifecycle of electronic records. Each document contains the use cases based on …

Principles and Functional Requirements for Records in …
Electronic records management systems must allow records to be effectively managed when they have been subject to technological protection measures, electronic signatures and electronic …

Functional requirements for electronic records management …
Introduction Electronic records management All organisations need to keep records of business demands of corporate accountability.

ELECTRONIC RECORD MANAGEMENT SYSTEMS: IMPACT AND …
Electronic record management systems enable NYPD personnel to digitally search large, complex datasets containing a variety of electronic records. Records can be efficiently and repeatedly …

Best Practices in Electronic Records Management
The primary purpose of the Electronic Records Management (ERM) Best Practices Survey was to identify current and best practices in the field of electronic records management in order to …

Practical Tools for Electronic Records Management and …
This paper presents an easy to understand foundation for electronic records management considerations. It also presents practical tools that seamlessly integrate into the system design …

236-XXX Electronics Records Management (Draft)
This policy establishes requirements for electronic records management at BPA; electronic records management is the application of records management principles to electronic records …

Electronic Records and Records Management Practices
This handbook is intended to assist the creators and users of electronic records, information technology (IT) staff, records management (RM) staff, and agency managers in managing …

Key Considerations when Initiating and Implementing an …
This document explains what electronic document and records management systems (EDRMS) are, what they can and cannot do, and what business benefits they can provide.

Open Source Tools for Records Management - National …
Many of the open source tools available are robust and are driven by an active user and developer base. This means that the tools are constantly improving and could supply the …

The Beginner s Guide to Improving Your Record Management …
Records management systems tend to vary by the business and usually will depend on several key factors for determining the best fit for your company or organization, such as the business …

ELECTRONIC RECORDS MANAGEMENT SYSTEMS - Arkib
Electronic Records Management Systems must allow records to be effectively managed when they have been subject to technological protection measures, electronic signatures and …

PRA & RECORDS MANAGEMENT TECHNOLOGY GUIDE
Greater eficiency – Electronic records management systems can dramatically improve eficiency by enabling speed and reliability that is impossible with manual processes.

National Archives and Records Administration Records …
The Electronic Records Management (ERM) resources described in this document will provide your Federal agency with the information needed to prepare for and implement electronic …

ELECTRONIC RECORDS AND DATA MANAGEMENT - NITA
Electronic Records Management System: An automated system used to manage the creation, use, maintenance and disposal of electronic records. An E-records management system …

Electronic Document Management Systems
n EDMS is to manage electronic information within an organization’s workflow. A basic EDMS should include document management, workflow text retrieval, and imaging. Not all EDMSs …

Principles and Functional Requirements - naa.gov.au
review the records management functionality or assess compliance of existing electronic records management systems. establish greater standardisation of records management requirements …

Electronic Records Management System to Reduce Operating …
With information residing in silos, financial institutions must adopt eficient record-keeping and information-sharing processes. This white paper discusses how financial institutions must …

Electronic Records Management System Adoption …
Therefore, Electronic Records Management System (ERMS) is an effective and efficient tool to ... systems. A. Electronic Records and Higher Professional Education Education is considered as …

Electronic records management in government …
Dec 4, 2024 · agencies are deploying electronic records management systems (ERMS) to manage electronic records. The study employed a survey research design, exploiting …

Managing Electronic Records - Maryland State Archives
Mar 28, 2000 · Electronic records management (ERM) is the management of electronic records and the electronic management of non-electronic records such as paper, CD/DVDs, tape audio …

Effect of Storage of Records on Employee Performance at The …
Electronic record management systems, according to the International Council of Archives (2018), are a computerized electronic record and records management system that allows companies …

Evolution of E-records Management Practices in E …
procedures for managing electronic records management systems must be quickly provided or reviewed. It is because, despite the fact that the majority of transactions are now conducted …

IRMT TERM Module 2 - The International Records …
Unit 2.2 Developing a Business Case for Improved Electronic Records Management 11 Unit 2.3 Conducting a Records Survey 29 Unit 2.4 Planning an Electronic Records Management …

PROCEDURES FOR MAKING INFORMATION ELECTRONICALLY …
Note that electronic records management systems are not the same as electronic document management systems. 1.32 “Electronic Record” is any information that is recorded in machine …

Electronic Records Management in National …
The purpose of the study was to identify the contributions of electronic records management systems to growth and development, and also areas for improvement to bolster electronic …

IRMT TERM Module 3 - The International Records …
electronic records management, information technology and computer terms. These materials are primarily intended for use by records management practitioners in developing countries. The …

EDRMS 101: The Basics - Curtin University
encompasses electronic records management systems (ERMS) and document management systems (DMS). ERMS are designed to perform the primary functions of recordkeeping, …

NARA Federal Electronic Records Modernization Initiative …
Evaluating electronic records management services and solutions during acquisition and implementation ... ensuring records are migrated and transformed as systems change, so the …

Implementation of Electronic Records Management …
Implementation of Electronic Records Management System 3 economical management of its operations." [7]. The basis of any public sector organization is records management; this is …

Division of Revenue and Enterprise Services - New Jersey …
The sections on electronic records management include descriptive elements and discussions on best practices in this rapidly evolving arena. Here again, the Division encourages agencies to …

IRMT TERM Module 4 - The International Records …
resulted in the establishment of pilot projects to restructure records systems in The Gambia and Ghana, and she established the Trust in 1989 to develop and extend this work. She joined the …

NARA Records Management Key Terms and Acronyms
DMAs are sometimes called Electronic Document Management Systems (EDMSs). DoD 5015.2 Department of Defense (DoD) standard provides a generic set of requirements for electronic …

Digital Record-Keeping Practices: Electronic Records and …
Electronic Records Management Systems (ERMS) Records created by government sectors generally are grouped into two main types: housekeeping group and functional group. …

Electronic Document Management Systems - South Carolina
Electronic Records Management Guidelines Electronic Document Management Systems Summary An electronic document management system (EDMS) is a software program that …

A STUDY OF ELECTRONIC RECORDS MANAGEMENT IN THE …
Jun 20, 2024 · practices; resources and facilities for records management; training and skills for records management; electronic information systems and ICT use; and the management of …

Records Management Journal - ResearchGate
Electronic records management systems – aim, scope and challenges For centuries, records have served as a tool for keeping track of events and as instruments of control. In recent …

Information Development Electronic records management …
Mukred et al: Electronic records management systems and the competency of educational institutions 127. implement ERMS systems since 2007 but has been stymied by a lack of user …

Appraisal of Electronic Records: A Review of the
May 30, 2000 · Factors Affecting the Archival Management of Electronic Records . Almost all writers on appraisal of electronic records begin, as Harold Naugler did in his ICA Records and …

Electronic Records Management Guidelines
support established Electronic Records Management Program requirements and associated Procedures; (8) Integration and alignment of the management of electronic records with other …

THE MANAGEMENT OF DOCUMENTS, RECORDS, AND …
Feb 21, 2019 · envisioned archival procedures in whole new ways, and it has impacted management systems and practices significantly. The life-cycle model of Philip Coolidge …

Sample Electronic Records Management Policy Section 1: …
electronic records and information systems created and managed within this agency. Section 3: Records Custodian Responsibilities Each person in charge of a department is the custodian of …

electronic records management - New tech observations …
electronic records management systems that will meet the Modernising Government target – that by 2004 all newly created public records will be electronically stored and retrieved • …

Requirements for electronic records management systems …
Functional Requirements for Electronic Records Management Systems : Reference August 2002 Public Record Office-4 hybrid folder A set of related electronic and non-electronic records, …

ResearchGate
RMJ of policy initiatives aimed at advancing federal e-recordkeeping in the USA (Baron and Thurston, 2016). The implementations of electronic records management have been shifting

National Archives and Records Service of South Africa - AGSA
for Electronic Records Management Systems relates to the structured records systems such as those in which records are managed according to a file plan. • A product that complies with …

Open Source Tools for Records Management - National …
demonstrate compliance with Federal records management statutes and regulations. Additionally, by the end of 2016, agencies must manage all email records in an electronic format, and, by …

An Investigation into the Implementation of Electronic …
electronic records in a records centre or registry (Kaupa and Chisa, 2020). Electronic records management systems are computer systems specifically designed for the purpose of …

Criteria for Succesfully Managing Permanent Electronic …
4 - Criteria for Managing Permanent Electronic Records. Systems: Agencies must have control over their permanent electronic records so that they can create, capture, manage, preserve, …

Management of Digital Records - Western Australian …
The acceptable methods for the management of digital records are to: 1. capture electronic documents into an electronic document and records management system, and 2. integrate …

Implementing an EDRMS - Checklist - naa.gov.au
The checklist for implementing an electronic document and records management system (EDRMS) in Australian Government agencies was initiated by the National Archives of …

Enterprise records management - Tata Consultancy Services
This white paper discusses how financial institutions must implement an electronic records management solution while avoiding implementation pitfalls. Records management: Business …

E-Gov Electronic Records Management Initiative - National …
Electronic records management (ERM) systems provide mechanisms to manage agency records, as required by law, throughout their life cycle (from creation, through maintenance and use, …

Guidelines for Implementing the Specifications for Electronic …
To help these agencies select electronic records management systems with adequate recordkeeping functionality, the National Archives of Australia developed the Functional …

ELECTRONIC RECORD MANAGEMENT SYSTEMS: IMPACT …
Electronic record management systems enable NYPD personnel to digitally search large, complex ... sources to search for and view public records. Electronic record management systems do …

Electronic Court Records Management Systems: A Review …
to electronic court records management systems in the selected countries. Studies in the area of Information Science such as the one by Ngoepe and Makhubela (2015) focused

Electronic Records Management
Electronic Records Management Guidelines The following guideline provides practical advice in the management of University electronic records. The document begins with the principles of …

Records Management and Electronic Records …
The implementation of IT systems broadened the field of Records ... Electronic Records Management is both the electronic management of paper records and electronic records. …

Adoption of Electronic Records Management Systems in …
Training on records managements is an important factor that could raise awareness and influence the use and adoption of Electronic Records Management Systems (ERMS) in SACCOS. The …

Records Management Inspection Report - National Archives
Enterprise-Wide Electronic Records Management Systems . Records Management Inspection Report . National Archives and Records Administration . September 15, 2016. Page …

Electronic Records Management in National …
The purpose of the study was to identify the contributions of electronic records management systems to growth and development, and also areas for improvement to bolster electronic …

D MANUAL 8180 - Executive Services Directorate
Aug 4, 2023 · Reissues and Cancels: DoD 5015.02-STD, “Electronic Records Management Software Applications Design Criteria Standard,” April 25, 2007 . Approved by: ... Lifespan of …

LAW ENFORCEMENT RECORDS MANAGEMENT SYSTEMS …
Records Management Systems documents.) “Records” are the information created, received, and maintained as evidence and information by an organization or person, in pursuance of legal …

Specifications for Electronic Records Management Systems …
The Functional Specifications for Electronic Records Management Systems Software provides Australian Government agencies with a set of generic requirements for ensuring adequate …

Records Management Journal - ResearchGate
A framework for electronic records management in support of e-government in Kenya ... KS 2374:2012 – Electronic records management systems-implementation guide; and KS

INTERNATIONAL ISO STANDARD 16175-2
systems) and digital (or electronic) records management systems. Business systems contain data that is commonly subject to constant updates (dynamic), able to be transformed (manipulable) …

E-records management readiness for implementation of e …
The Electronic Records Management System (ERMS) controls the creation, capture and use of e- ... E-records management systems have also been established to meet legal requirements and …

EFFICIENCY OF ELECTRONIC DOCUMENT MANAGEMENT …
electronic form of EDMS since it facilitates the managerial work through file integration and control. Based on the previous studies, an electronic EDMS provide many advantages …