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| functions of records management: Records Management For Dummies Richardson, 2012-10-16 Here's what you should know to manage data records efficiently With proper electronic data management, your business can lower costs, improve efficiency, eliminate duplication, and be protected in the event of a lawsuit. This book provides an overview of records management solutions and implementation strategies in plain, non-technical English. Step-by-step instructions show you how to begin managing records and information and how to maintain the program once you have it established. Sample forms for inventory, scheduling, and necessary documentation are also available on the companion website. Electronic records management offers cost savings, greater efficiency, and protection in case of legal action; this book gets you started on an effective data management system This plain-English guide helps you determine what constitutes a record, shows you how to inventory records and create an efficient way to file both electronic and paper copies, and explains how to create a retention schedule Walks you through switching to electronic record-keeping, what to look for in a records management system, implementing best practices, ensuring that your system will stay current, and using the system effectively Helps you assure that the destruction of any sensitive information is conducted and documented correctly Records Management For Dummies helps your business save money and improve efficiency with effective electronic records management. |
| functions of records management: Records Management for Museums and Galleries Charlotte Brunskill, Sarah Demb, 2012-04-27 The systematic management of records is an important activity for 'information businesses' such as museums and galleries, but is not always recognized as a core function. Record keeping activities are often concentrated on small groups of records, and staff charged with managing them may have limited experience in the field.Records Management for Museums and Galleries offers a comprehensive overview of records management work within the heritage sector and draws on over a decade of experience in applying fundamental principles and practices to the specific circumstances of museums. It introduces readers to the institutional culture, functions, and records common to museums, and examines the legislative and regulatory environments affecting record-keeping practices. The book is comprised of eight chapters, including: a history of records keeping in the UK museum and gallery sector; the basics of records management; making a business case for records management; requirements of legislation for records management; how to conduct a records survey; strategy and action planning; how to develop a file plan, retention schedule and records management programme; and a guide to useful additional resources. - Gives practical and tested solutions to real world issues - Fills a gap in the literature as a handbook in this important sector - Provides an overview of the sector as a whole |
| functions of records management: Managing Records Elizabeth Shepherd, Geoffrey Yeo, 2003 Many organizations do not yet have a formal programme of records management, but increasingly they are recognizing the benefits of well managed records and the serious consequences of inadequate records systems. Establishing records management and maintaining an effective programme requires specialist expertise. This essential manual of practice provides a detailed guide to the concepts, skills and techniques of records management for organizational staff who have a responsibility for setting up, maintaining or restructuring a records management programme. It offers invaluable advice on the management of records in both electronic and traditional paper media, and focuses on the following areas: understanding records management analysing the context for records management classifying records and documenting their context creating and capturing records; managing appraisal, retention and disposition maintaining records and assuring their integrity providing access implementing records management. The appendices provide a wealth of additional information including a list of standards for records management, an annotated bibliography and sources of further information, and details of professional and advisory bodies. Readership: This much needed manual is an indispensable purchase for organizations wishing to introduce better practices for managing their records. The book is intended to be of value to experienced records managers as well as LIS practitioners and newcomers to the field. It should be on the desk of every manager and every information professional with responsibility for records management. |
| functions of records management: Disposition of Federal Records , 1992 |
| functions of records management: Public Sector Records Management Kelvin Smith, 2016-04-15 Records management has undergone significant change in recent years, owing to the introduction of freedom of information legislation as well as the development of e-government and e-business and the need to manage records effectively in both the private and public sector. There are very few purely practical texts for records managers and this book aims to fill that gap. The author has spent his entire career in public sector records management and has contributed to records management standards for governments around the world. The text is wholly practical and written at an accessible level. Although the author discusses legislation and examples from the UK, the book is relevant to public sector records management at an international level. It will be essential reading for professionals in record management posts as well as anyone who is responsible for record keeping as part of their operational duties. |
| functions of records management: Managing the Crowd Steve Bailey, 2008 A thought-provoking book which questions the received wisdom and suggests radical new solutions to the very real issues records management faces. |
| functions of records management: Records and Information Management Patricia C. Franks, 2018-08-13 This book's authoritative blend of theory and practice makes it a matchless resource for everyone in the archives and records management field. |
| functions of records management: Handbook of Research on Information and Records Management in the Fourth Industrial Revolution Chigwada, Josiline Phiri, Tsvuura, Godfrey, 2021-06-25 Information and records management has been an important part of society for establishing procedures to effectively manage information. As technology has increased in society, this essential function has been impacted as well. With the onset of technological tools brought upon by the fourth industrial revolution, technologies such as artificial intelligence, the internet of things, big data, and more have changed the face of information and records management. These technologies and tools have paved new ways for security, efficiency in timely processes, new ways to create and process records, and other beneficial traits. Along with these advancements come new contemporary issues, leading to the need for research on how exactly information records management is functioning in modern times, the technologies brought on by the fourth industrial revolution, and both the benefits and challenges to this transition. The Handbook of Research on Information and Records Management in the Fourth Industrial Revolution showcases contemporary issues and demonstrates the value of information and records management in the fourth industrial revolution. The book provides a summary of the key activities undertaken by information and records managers as they seek to make records and information management more visible in the modern knowledge-driven society. The chapters highlight innovation, the use of information and communication technology in information and records management, best practices, challenges encountered, and how they are overcome. The target audience of this book will be composed of professionals, librarians, archivists, lecturers, and researchers working in the field of library and information science, along with practitioners, academicians, and students interested in information and records management in the 21st century. |
| functions of records management: Organising and Controlling Current Records Andrew Griffin, Michael Roper, 1999 |
| functions of records management: General Records Schedules United States. National Archives and Records Service, 1982 |
| functions of records management: Records Management Patricia E. Wallace, 1987 This newest edition of a practical text provides an understanding of the scope and problems of the administrative management of records. Changes in this edition include expanded coverage of all components of records management, more detailed information on careers in records management, rewritten chapters on technology, and extensive updating of the appendixes. Focus is placed on systems approach to managing information recorded in any form and useful guidelines for everything from establishing a records management system to handling paper and electronic media. The book also emphasizes managing and controlling documents from the time of their creation until their disposition and prepares the reader to deal with the integration of paper, microfilm and digital records. Current and future records managers are shown how to create a system that incorporates both paper and electronics. |
| functions of records management: Information and Records Management Mary F. Robek, Gerald F. Brown, David O. Stephens, 1995 Widely regarded as the best in its field, this text reflects the revolutionary changes in records and information management. |
| functions of records management: Ask a Manager Alison Green, 2018-05-01 From the creator of the popular website Ask a Manager and New York’s work-advice columnist comes a witty, practical guide to 200 difficult professional conversations—featuring all-new advice! There’s a reason Alison Green has been called “the Dear Abby of the work world.” Ten years as a workplace-advice columnist have taught her that people avoid awkward conversations in the office because they simply don’t know what to say. Thankfully, Green does—and in this incredibly helpful book, she tackles the tough discussions you may need to have during your career. You’ll learn what to say when • coworkers push their work on you—then take credit for it • you accidentally trash-talk someone in an email then hit “reply all” • you’re being micromanaged—or not being managed at all • you catch a colleague in a lie • your boss seems unhappy with your work • your cubemate’s loud speakerphone is making you homicidal • you got drunk at the holiday party Praise for Ask a Manager “A must-read for anyone who works . . . [Alison Green’s] advice boils down to the idea that you should be professional (even when others are not) and that communicating in a straightforward manner with candor and kindness will get you far, no matter where you work.”—Booklist (starred review) “The author’s friendly, warm, no-nonsense writing is a pleasure to read, and her advice can be widely applied to relationships in all areas of readers’ lives. Ideal for anyone new to the job market or new to management, or anyone hoping to improve their work experience.”—Library Journal (starred review) “I am a huge fan of Alison Green’s Ask a Manager column. This book is even better. It teaches us how to deal with many of the most vexing big and little problems in our workplaces—and to do so with grace, confidence, and a sense of humor.”—Robert Sutton, Stanford professor and author of The No Asshole Rule and The Asshole Survival Guide “Ask a Manager is the ultimate playbook for navigating the traditional workforce in a diplomatic but firm way.”—Erin Lowry, author of Broke Millennial: Stop Scraping By and Get Your Financial Life Together |
| functions of records management: Corporate Memory Kenneth A. Megill, 2005-08-25 'Corporate memory' is the body of information that an organization needs to keep for re-use. It is the active and historical information that an organization has that is worth sharing, managing and preserving to enable it to function effectively. This book is aimed at records managers and archivists, who are responsible for maintaining and managing information within an organization. It describes fully the most up-to-date methods and approaches to this essential function. In addition, it also discusses the adoption of an international standard for record management. |
| functions of records management: Glossary of Records and Information Management Terms Cynthia Hodgson, 2012 |
| functions of records management: How to Manage Records in the E-environment Julie McLeod, Catherine Hare, 2006 A practical approach to developing and operating an effective programme to manage hybrid records within an organization. This title positions records management as an integral business function linked to the organisation's business aims and objectives. The authors also address the records requirements of new and significant pieces of legislation, such as data protection and freedom of information, as well as exploring strategies for managing electronic records. Bullet points, checklists and examples assist the reader throughout, making this a one-stop resource for information in this area. |
| functions of records management: A Glossary of Archival and Records Terminology Richard Pearce-Moses, 2005 Intended to provide the basic foundation for modern archival practice and theory. |
| functions of records management: Information and Records Management Wilmer O. Maedke, Mary F. Robek, Gerald F. Brown, 1974 The role of records management; Records organization and evaluation procedures; Active records control; Records creation control; Inactive records control; Micrographics; Information management and related technologies. |
| functions of records management: The Computer-Based Patient Record Committee on Improving the Patient Record, Institute of Medicine, 1997-10-28 Most industries have plunged into data automation, but health care organizations have lagged in moving patients' medical records from paper to computers. In its first edition, this book presented a blueprint for introducing the computer-based patient record (CPR). The revised edition adds new information to the original book. One section describes recent developments, including the creation of a computer-based patient record institute. An international chapter highlights what is new in this still-emerging technology. An expert committee explores the potential of machine-readable CPRs to improve diagnostic and care decisions, provide a database for policymaking, and much more, addressing these key questions: Who uses patient records? What technology is available and what further research is necessary to meet users' needs? What should government, medical organizations, and others do to make the transition to CPRs? The volume also explores such issues as privacy and confidentiality, costs, the need for training, legal barriers to CPRs, and other key topics. |
| functions of records management: Recordkeeping Cultures Gillian Oliver, Fiorella Foscarini, 2020-09-17 Recordkeeping Cultures explores how an understanding of organisational information culture provides the insight necessary for the development and promotion of sound recordkeeping practices. |
| functions of records management: Records Management Carolyn Ashe, Chynette Nealy, 2004 For courses in Records Management. This up-to-date text provides in-depth coverage of current issues in records and information management (RIM) topics that are of interest and concern to both students and professionals. Its focus on the twenty-first century considers past, current, and future records and information trends substantiating the need for assurance that information will be found or available at the right place and/or time. Some of the many topics addressed include concern for ethical and legal practices, technology, storage, retrieval, and disaster recovery. |
| functions of records management: MoReq2010, Modular Requirements for Records Systems , 2011 |
| functions of records management: Archives and Records Management Mohit Gupta, 2008 Archives and Records Management is a comprehensive intoduction to the complex field of records management. The alphabetic filing rules are included, along with methods of storing and retrieving alphabetic subject, numeric and geographic records. The global shift towards delivering services online requires organizations to evolve from using traditional paper files and storage to more modern electronic methods. There has however been very little information on just how to navigate this changes until now. This book provides the readers and archive maintain people about the implementation of archives and record management with the direction and guidance you need to make the transition as seamless as possible. |
| functions of records management: Leading and Managing Archives and Records Programs Bruce W. Dearstyne, 2008 One of the profession's most influential thinkers has gathered thirteen prominent leaders from the USA and UK with proven track records in archives and records management to contribute to this important book. Each of them reveals the secrets of their success and outlines what it takes to build and manage a dynamic, high-achieving archives and records program.Representing government, commercial, and non-profit organizations, they include the former Archivist of the Smithsonian Institution, the Archivist of the Coca-Cola Company, and the Head of the Cataloguing and Accessioning Unit of The National Archives, UK. In candid, fascinating accounts of their leadership style and its impact in shaping and directing a program, they cover the following key areas:- challenges and opportunities in leading archives and records management- records management standards: what they are and why they're important- leading a successful records management program- competing for relevance: archives in a multi-program organization- the archivist and the corporation- managing change: a continuing issue- preserving born-digital records from central government departments- building a university archive- the state archives: education and politics in New York.Read this book to see expert management strategies at work and to understand the 'why' and 'how' of excellent programs. You will come away with better solutions for management, including: devising effective mission policies and statements; gauging and responding to the market for services; dealing with institutional change; overcoming budgeting and human resources challenges, and much more.Giving the lie to the adage that 'leaders are born, not made', this collection offers practical wisdom and useful advice that will help you take your leadership skills to the next level. |
| functions of records management: Better Information Practices Sam Agere, P. C. Mazikana, Victoria L. Lemieux, 1999 This book shares best practice in the design of better record management systems, including developing a Retention Schedule. Also covered is a manual used by ministries and departments as an example, and guideline formulas for using a schedule and indexing. |
| functions of records management: Archives Sue McKemmish, Michael Piggott, Barbara Reed, Frank Upward, 2005-06-01 Archives: Recordkeeping in Society introduces the significance of archives and the results of local and international research in archival science. It explores the role of recordkeeping in various cultural, organisational and historical contexts. Its themes include archives as a web of recorded information: new information technologies have presented dilemmas, but also potentialities for managing of the interconnectedness of archives. Another theme is the relationship between evidence and memory in archives and in archival discourse. It also explores recordkeeping and accountability, memory, societal power and juridical power, along with an examination of issues raised by globalisation and interntionalisation.The chapter authors are researchers, practitioners and educators from leading Australian and international recordkeeping organisations, each contributing previously unpublished research in and reflections on their field of expertise. They include Adrian Cunningham, Don Schauder, Hans Hofman, Chris Hurley, Livia Iacovino, Eric Ketelaar and Ann Pederson.The book reflects broad Australian and international perspectives making it relevant worldwide. It will be a particularly valuable resource for students of archives and records, researchers from realted knowledge disciplines, sociology and history, practitioners wanting to reflect further on their work, and all those with an interest in archives and their role in shaping human activity and community culture. |
| functions of records management: Planning and Implementing Electronic Records Management Kelvin Smith, 2007 Many organizations are moving away from managing records and information in paper form to setting up electronic records management (ERM) systems. There is a range of reasons for this: economic considerations may be the driver for change, or government policy initiatives may be coming into play. Whatever the situation in your organization, this book provides straightforward, practical guidance on how to prepare for and enable ERM. It sets out and explains the issues organizations need to consider in selecting a system, and the procedures required for effective implementation. Help is also given with the complexities of managing hybrid records during an interim period between paper and electronic record management. The book is divided into three main parts covering the preparation for ERM, and its design and implementation. The key areas covered are: the underlying principles the context making a business case for ERM the main issues for design the information survey the file plan appraisal methodology preservation access the main issues for implementation project management procurement change management training the future of information management. Readership: This essential guide should be on the desk of any library and information professional, records manager, archivist or knowledge manager involved in planning and introducing an ERM system, whether in a public or private sector organization. |
| functions of records management: The Pig Book Citizens Against Government Waste, 2013-09-17 The federal government wastes your tax dollars worse than a drunken sailor on shore leave. The 1984 Grace Commission uncovered that the Department of Defense spent $640 for a toilet seat and $436 for a hammer. Twenty years later things weren't much better. In 2004, Congress spent a record-breaking $22.9 billion dollars of your money on 10,656 of their pork-barrel projects. The war on terror has a lot to do with the record $413 billion in deficit spending, but it's also the result of pork over the last 18 years the likes of: - $50 million for an indoor rain forest in Iowa - $102 million to study screwworms which were long ago eradicated from American soil - $273,000 to combat goth culture in Missouri - $2.2 million to renovate the North Pole (Lucky for Santa!) - $50,000 for a tattoo removal program in California - $1 million for ornamental fish research Funny in some instances and jaw-droppingly stupid and wasteful in others, The Pig Book proves one thing about Capitol Hill: pork is king! |
| functions of records management: Electronic Evidence David Bearman, 1994 |
| functions of records management: Preservation of the Integrity of Electronic Records L. Duranti, T. Eastwood, H. MacNeil, 2013-03-09 By Terry Eastwood This book reports the findings of a research project on the means of protecting the integrity of active and semi-active electronic records. The project, which is commonly referred to as the UBC Project, was conceived by two of the authors of this book, Luciana Duranti and Terry Eastwood, and conducted between 1994 and 1997. The third author, Heather MacNeil, who worked formally as the principal research assistant on the project, acted as an equal in the research and in the writing of this book. The project investigated a number of fundamental questions that have arisen over the past decade as a consequence of the rapid development and use of computer technology for the creation, maintenance, and preservation of recorded information. One of the first comprehensive studies of the issues associated with the management of electronic records was conducted by the United Nations. The study, commonly known as the ACCIS report, aimed to develop guidelines for implementation of electronic archives and records management programmes for use by United Nations organizations, taking into account traditional archives and records management practices. The report of the study of electronic records in eighteen United Nations organizations identified a number of enduring issues. It recognized that the United Nations had to distinguish between record and non-record material. l It recognized the problem of ensuring the authenticity of records, which, rather narrowly, it construed as assuring legality. |
| functions of records management: The Mind Of The CEO Jeffrey E Garten, 2008-08-05 The Mind of the CEO offers unprecedented access to the most dynamic business leaders of our time. Reading this book is like being at the World Economic Forum in Davos, Switzerland -- not at the formal presentations but in the hotel bar afterward, where the microphones are turned off and world-famous business leaders say what they really think. Better still, their confidant, Jeffrey Garten, interprets what they say, telling you how their views relate to each other and the world economy, and noting the many important things left unsaid. A revealing glimpse into the future of business, The Mind of the CEO captures as no other book before it what is in the minds of top business leaders and what it means for all of us. |
| functions of records management: History and Electronic Artefacts Edward Higgs, 1998 We are now entering a world of electronic communications where an increasing amount of contemporary information is created and retained only in electronic form. How will such unstable flows of information be preserved for future historians? Will the future have a past? Will the history of ourcontemporary world be lost to our descendants? History and Electronic Artefacts is the first publication to examine the implications of this revolution for historical research. Historians are used to handling paper and parchment record in archives. These are actual pieces of correspondence which passed between historical actors. They are alsorelatively stable artefacts which can be preserved easily. Two factors introduced by the electronic revolution threaten the existence of paper archives: the dissociation between information content and the media by which it is transmitted ruptures the solidity of the archival object. The ability tostore electronic information anywhere and access it remotely via networks could make the central paper archive redundant. Experts from the fields of information management and technology, data archiving, library science, as well as historians, consider the issues raised in depth. The authors also place a unique emphasis on European developments. |
| functions of records management: Public Sector Records Management Kelvin Smith, 2016-04-15 Records management has undergone significant change in recent years, owing to the introduction of freedom of information legislation as well as the development of e-government and e-business and the need to manage records effectively in both the private and public sector. There are very few purely practical texts for records managers and this book aims to fill that gap. The author has spent his entire career in public sector records management and has contributed to records management standards for governments around the world. The text is wholly practical and written at an accessible level. Although the author discusses legislation and examples from the UK, the book is relevant to public sector records management at an international level. It will be essential reading for professionals in record management posts as well as anyone who is responsible for record keeping as part of their operational duties. |
| functions of records management: An Executive's Guide to Information Technology Robert Plant, Stephen Murrell, 2007-05-17 Assessing the most valuable technology for an organization is becoming a growing challenge for business professionals confronted with an expanding array of options. This 2007 book is an A-Z compendium of technological terms written for the non-technical executive, allowing quick identification of what the term is and why it is significant. This is more than a dictionary - it is a concise review of the most important aspects of information technology from a business perspective: the major advantages, disadvantages and business value propositions of each term are discussed, as well as sources for further reading, and cross-referencing with other terms where applicable. The essential elements of each concept are covered in a succinct manner so the reader can quickly obtain the required knowledge without wading through exhaustive descriptions. With over 200 terms, this is a valuable reference for non- and semi-technical managers, executives and graduate students in business and technology management. |
| functions of records management: Information and Records Management Mary F. Robek, Wilmer O. Maedke, Gerald F. Brown, 1987 |
| functions of records management: Managing Records as Evidence and Information Richard J. Cox, |
| functions of records management: Working with IBM Records Manager , 2007 |
| functions of records management: The Management of Public Sector Records , 1999 |
| functions of records management: DAMA-DMBOK Dama International, 2017 Defining a set of guiding principles for data management and describing how these principles can be applied within data management functional areas; Providing a functional framework for the implementation of enterprise data management practices; including widely adopted practices, methods and techniques, functions, roles, deliverables and metrics; Establishing a common vocabulary for data management concepts and serving as the basis for best practices for data management professionals. DAMA-DMBOK2 provides data management and IT professionals, executives, knowledge workers, educators, and researchers with a framework to manage their data and mature their information infrastructure, based on these principles: Data is an asset with unique properties; The value of data can be and should be expressed in economic terms; Managing data means managing the quality of data; It takes metadata to manage data; It takes planning to manage data; Data management is cross-functional and requires a range of skills and expertise; Data management requires an enterprise perspective; Data management must account for a range of perspectives; Data management is data lifecycle management; Different types of data have different lifecycle requirements; Managing data includes managing risks associated with data; Data management requirements must drive information technology decisions; Effective data management requires leadership commitment. |
| functions of records management: Records, Information and Data Geoffrey Yeo, 2018 This dynamic book considers whether and how the management of records (and archives) differs from the management of information (and data). |
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