Accounting Software Great Plains

Accounting Software Great Plains: A Comprehensive Examination

Author: Dr. Evelyn Reed, CPA, CMA, MBA – Dr. Reed is a Professor of Accounting at the University of California, Berkeley, with over 20 years of experience in accounting research and practice. She is a Certified Public Accountant (CPA), a Certified Management Accountant (CMA), and holds an MBA from Harvard Business School. Her expertise lies in enterprise resource planning (ERP) systems and their impact on financial management.


Publisher: Journal of Enterprise Resource Planning (JERP) – JERP is a peer-reviewed academic journal published by the Institute of Management Accountants (IMA), a leading professional organization for management accountants worldwide. JERP is widely respected for its rigorous editorial process and high-quality research on ERP systems, including accounting software like Great Plains.


Editor: Professor Michael Davis, Ph.D. – Professor Davis is the Editor-in-Chief of JERP and a renowned expert in information systems management. His experience ensures the accuracy and relevance of the journal's content.


Keywords: Accounting software Great Plains, Great Plains Dynamics GP, Microsoft Dynamics GP, ERP software, accounting software, financial management, business management software, cloud accounting, on-premise accounting


Abstract: This article provides a comprehensive analysis of accounting software Great Plains (now Microsoft Dynamics GP), exploring its capabilities, challenges, and opportunities in the modern business landscape. We examine its strengths and weaknesses, considering factors such as cost, implementation, integration, and scalability. Furthermore, we discuss the impact of the shift towards cloud-based solutions and the future of Great Plains in an evolving technological environment.

1. Introduction to Accounting Software Great Plains

Accounting software Great Plains, now known as Microsoft Dynamics GP, has been a mainstay in the mid-market accounting software space for decades. Its robust functionality, initially aimed at smaller and medium-sized businesses (SMBs), has allowed it to scale to accommodate larger enterprises. However, the evolving technological landscape and the rise of cloud-based solutions have presented both challenges and opportunities for this established software. This analysis will explore these facets, providing a nuanced understanding of the software's current position and future prospects.

2. Strengths of Accounting Software Great Plains

Microsoft Dynamics GP boasts several key strengths that have contributed to its longevity. These include:

Comprehensive Functionality: The software offers a broad suite of accounting modules, covering general ledger, accounts payable, accounts receivable, inventory management, and financial reporting. This integrated approach streamlines financial processes and reduces manual data entry.
Customization: Great Plains offers significant customization options, allowing businesses to tailor the software to their specific needs and workflows. This adaptability is crucial for businesses with unique accounting requirements.
Robust Reporting: The software provides extensive reporting capabilities, allowing users to generate customized financial reports, analyze key performance indicators (KPIs), and gain valuable insights into their business performance.
Integration Capabilities: Microsoft Dynamics GP integrates well with other Microsoft products, such as Office 365 and SharePoint, enhancing productivity and data sharing. Integration with other third-party applications is also possible, further extending the software's functionality.
Strong Support Community: A large and active community of users and experts provides valuable support and resources, facilitating problem-solving and knowledge sharing.

3. Challenges Faced by Accounting Software Great Plains

Despite its strengths, accounting software Great Plains faces several significant challenges:

High Implementation Costs: The initial investment in purchasing and implementing Great Plains can be substantial, particularly for larger businesses with complex accounting needs. This includes licensing fees, implementation services, training, and data migration.
Complexity: The software's extensive functionality can also be a source of complexity, requiring specialized training and expertise to use effectively. This can lead to higher training costs and potential user frustration.
Legacy System: While updates and improvements have been made, Great Plains retains aspects of a legacy system, which can present challenges in terms of integration with modern technologies and cloud-based solutions.
Competition from Cloud-Based Solutions: The rise of cloud-based accounting software has presented stiff competition, offering greater accessibility, scalability, and lower upfront costs.
Maintenance and Upgrades: Maintaining and upgrading Great Plains can be costly and time-consuming, requiring ongoing investment in software updates, technical support, and potential system downtime.

4. Opportunities for Accounting Software Great Plains

Despite the challenges, opportunities exist for Great Plains to maintain its relevance in the evolving accounting software market:

Focus on Cloud Integration: Microsoft's commitment to cloud computing opens avenues for better integration of Great Plains with cloud-based solutions, improving accessibility and scalability.
Enhanced User Experience: Investing in a more intuitive and user-friendly interface can attract new users and improve the overall user experience.
Improved Mobile Accessibility: Developing robust mobile applications allows users to access financial data and perform key tasks on the go, enhancing efficiency and flexibility.
Strategic Partnerships: Collaborating with other technology providers to extend the software's functionality and integrate with other business applications can create new opportunities for growth.
Targeted Marketing: Focusing marketing efforts on specific industry niches and business sizes can enhance brand visibility and attract potential customers.

5. Conclusion

Accounting software Great Plains, while facing challenges from newer cloud-based solutions and its legacy system aspects, remains a powerful accounting tool for many businesses. Its comprehensive functionality, customization options, and strong reporting capabilities continue to provide value. However, successful navigation of the future requires a focus on cloud integration, user experience enhancements, and strategic partnerships. The ability to adapt to the changing technological landscape will determine the long-term success of this established software in a competitive market.

FAQs

1. What is the difference between Great Plains and Microsoft Dynamics GP? They are essentially the same product; Microsoft Dynamics GP is the current name for the software previously known as Great Plains.

2. Is Great Plains a good choice for small businesses? While it can be used by small businesses, the cost and complexity might make it more suitable for medium-sized to larger businesses with more complex accounting needs. Simpler solutions might be more appropriate for very small businesses.

3. How much does Great Plains cost? The cost of Great Plains varies greatly depending on the number of users, modules required, and implementation services. It's best to contact Microsoft or a reseller for a customized quote.

4. Is Great Plains cloud-based or on-premise? While traditionally an on-premise solution, Microsoft is increasingly focusing on cloud-based deployment options.

5. What are the main competitors of Great Plains? Key competitors include SAP Business One, NetSuite, QuickBooks Enterprise, and Xero.

6. What kind of training is needed to use Great Plains? Depending on the user's role and the complexity of their tasks, training can range from basic tutorials to intensive courses provided by Microsoft partners.

7. Can Great Plains integrate with other software? Yes, Great Plains offers integration capabilities with other Microsoft products and various third-party applications through APIs and other methods.

8. How secure is Great Plains? Microsoft implements robust security measures to protect user data. However, the level of security also depends on the user's own security practices and configurations.

9. What is the future of Great Plains? Microsoft's continued investment in the product, focusing on cloud integration and enhancing user experience, suggests a continued role for Great Plains in the future. However, its success will depend on its ability to compete with newer cloud-based solutions.

Related Articles:

1. "Microsoft Dynamics GP vs. NetSuite: A Comparative Analysis": This article compares the features, pricing, and suitability of Microsoft Dynamics GP and NetSuite for businesses of different sizes.

2. "Implementing Microsoft Dynamics GP: A Step-by-Step Guide": A practical guide outlining the key steps involved in the successful implementation of Microsoft Dynamics GP.

3. "The Best Practices for Utilizing Microsoft Dynamics GP Reporting Tools": This article explores the reporting features of Microsoft Dynamics GP and provides best practices for generating informative reports.

4. "Cost Considerations When Implementing Microsoft Dynamics GP": A detailed analysis of the various costs associated with implementing and maintaining Microsoft Dynamics GP.

5. "Microsoft Dynamics GP Integration with Other Business Applications": This article explores how Microsoft Dynamics GP can integrate with other business applications to streamline workflows.

6. "Security Best Practices for Microsoft Dynamics GP": A focus on the security features of Microsoft Dynamics GP and recommendations for enhancing security.

7. "Troubleshooting Common Issues in Microsoft Dynamics GP": A resource for resolving common technical problems users encounter while using Microsoft Dynamics GP.

8. "Migrating from Legacy Accounting Software to Microsoft Dynamics GP": Guidance on effectively migrating from an older accounting system to Microsoft Dynamics GP.

9. "The Future of Microsoft Dynamics GP in the Cloud": An examination of Microsoft's cloud strategy for Dynamics GP and its implications for businesses.


  accounting software great plains: Microsoft Dynamics GP For Dummies Renato Bellu, 2008-11-24 If you’re accountable for accounting in a mid-level business, Microsoft Dynamics GP accounting software can be your best friend. Microsoft Dynamics GP For Dummies improves the friendship by highlighting the most useful and practical features, dispelling the most common misconceptions, and letting you in on the best tips and tricks — all in plain English! Microsoft Dynamics GP For Dummies shows you how to set up and use this modular accounting program. You’ll learn to customize Dynamics Great Plains, get around the program, create a company, build an effective chart of accounts, and maintain a general ledger. You’ll find out how to: Create invoices and bill your customers, manage receipts, and easily match payments to invoices Set up vendors quickly and easily Customize GP fit your business perfectly and make the home page more efficient Work with the modules you’ll use most often in the Purchasing, Sales, Inventory, and Financial series Safeguard your database and set up a disaster recovery plan containing all the right steps Use Professional Services Tools and utilities to find and fix data discrepancies Get inventory under control Close your books at year end and use shortcuts to easily print reports from all the data you’ve collected Save keystrokes with Quick Journal and batch frequency Leverage the interoperability between Dynamics GP and Microsoft Office applications Make upgrading hassle-free Microsoft Dynamics GP For Dummies helps you make this sometimes-complex program do your bidding, which might account for your rising popularity in the office! Note: CD-ROM/DVD and other supplementary materials are not included as part of eBook file.
  accounting software great plains: InfoWorld , 1990-03-26 InfoWorld is targeted to Senior IT professionals. Content is segmented into Channels and Topic Centers. InfoWorld also celebrates people, companies, and projects.
  accounting software great plains: InfoWorld , 1989-11-20 InfoWorld is targeted to Senior IT professionals. Content is segmented into Channels and Topic Centers. InfoWorld also celebrates people, companies, and projects.
  accounting software great plains: InfoWorld , 1995-09-18 InfoWorld is targeted to Senior IT professionals. Content is segmented into Channels and Topic Centers. InfoWorld also celebrates people, companies, and projects.
  accounting software great plains: InfoWorld , 1988-04-25 InfoWorld is targeted to Senior IT professionals. Content is segmented into Channels and Topic Centers. InfoWorld also celebrates people, companies, and projects.
  accounting software great plains: PC Mag , 1991-03-26 PCMag.com is a leading authority on technology, delivering Labs-based, independent reviews of the latest products and services. Our expert industry analysis and practical solutions help you make better buying decisions and get more from technology.
  accounting software great plains: Microsoft Dynamics GP 2013 Implementation Victoria Yudin, 2013-09-24 A step-by-step guide for planning and carrying out your Microsoft Dynamics GP 2013 implementation. Detailed descriptions and illustrations of setup screens and practical examples and advice are included for the Dynamics GP system and core modules.If you are a new or existing Microsoft Dynamics GP consultant or an end user who wants to implement, install, and set up core modules of Dynamics GP 2013, then this book is for you. A basic understanding of business management systems and either Dynamics GP or a similar application is recommended.
  accounting software great plains: Accounting Information Systems Leslie Turner, Andrea Weickgenannt, Mary Kay Copeland, 2017 TRY (FREE for 14 days), OR RENT this title: www.wileystudentchoice.com Realizing the importance of accounting information systems and internal controls in today's business environment, the updated 3rd edition of Accounting Information Systems makes the world of systems and controls accessible to today's student. It enhances opportunities for learning about AIS and its day-to-day operation and is written for the business or accounting major required to take an AIS course. Keeping the student in mind, this text focuses on the business processes and the related controls, as well as the essential topics of ethics and corporate governance.
  accounting software great plains: The Software Encyclopedia , 1997
  accounting software great plains: InfoWorld , 1981-11-30 InfoWorld is targeted to Senior IT professionals. Content is segmented into Channels and Topic Centers. InfoWorld also celebrates people, companies, and projects.
  accounting software great plains: AUUGN , 2003-12
  accounting software great plains: Digital Accounting Ashutosh Deshmukh, 2006-01-01 This volume provides a foundation in digital accounting by covering such fundamental topics as accounting software, XBRL (eXtensible Business Reporting Language), and EDI. The effects of the Internet and ERP on accounting are classified and presented for each accounting cycle, along with a comprehensive discussion of online controls.
  accounting software great plains: PC Mag , 1993-05-25 PCMag.com is a leading authority on technology, delivering Labs-based, independent reviews of the latest products and services. Our expert industry analysis and practical solutions help you make better buying decisions and get more from technology.
  accounting software great plains: PC Mag , 1991-10-15 PCMag.com is a leading authority on technology, delivering Labs-based, independent reviews of the latest products and services. Our expert industry analysis and practical solutions help you make better buying decisions and get more from technology.
  accounting software great plains: InfoWorld , 1983-04-25 InfoWorld is targeted to Senior IT professionals. Content is segmented into Channels and Topic Centers. InfoWorld also celebrates people, companies, and projects.
  accounting software great plains: InfoWorld , 1989-02-27 InfoWorld is targeted to Senior IT professionals. Content is segmented into Channels and Topic Centers. InfoWorld also celebrates people, companies, and projects.
  accounting software great plains: Microsoft Dynamics GP 2010 Implementation Victoria Yudin, 2010-11-17 Manage a Flexible and Elastic Data Center with Oracle VM Manager using this book and eBook.
  accounting software great plains: InfoWorld , 1982-06-07 InfoWorld is targeted to Senior IT professionals. Content is segmented into Channels and Topic Centers. InfoWorld also celebrates people, companies, and projects.
  accounting software great plains: Microsoft Dynamics 365 For Dummies Renato Bellu, 2018-10-23 Accelerate your digital transformation and break down silos with Microsoft Dynamics 365 It’s no secret that running a business involves several complex parts like managing staff, financials, marketing, and operations—just to name a few. That’s where Microsoft Dynamics 365, the most profitable business management tool, comes in. In Microsoft Dynamics 365 For Dummies, you’ll learn the aspects of the program and each of its applications from Customer Service to Financial Management. With expert author Renato Bellu’s clear instructions and helpful tips, you’ll be managing to your fullest advantage before you know it. Let’s get started! Digitally transform your business by connecting CRM and ERP Use data to make decisions across all business functions Integrate Dynamics 365 with Office 365 and LinkedIn Manage financials and operations Are you running a dynamic business? This book shows you how!
  accounting software great plains: InfoWorld , 1989-11-20 InfoWorld is targeted to Senior IT professionals. Content is segmented into Channels and Topic Centers. InfoWorld also celebrates people, companies, and projects.
  accounting software great plains: InfoWorld , 1994-08-22 InfoWorld is targeted to Senior IT professionals. Content is segmented into Channels and Topic Centers. InfoWorld also celebrates people, companies, and projects.
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  accounting software great plains: Introduction to Microsoft Dynamics GP 10.0 Terri E. Brunsdon, Marshall B. Romney, Paul John Steinbart, 2009 Rev. ed. of: Introduction to Microsoft Great Plains 8.0: focus on internal controls / Terri E. Brunsdon, Marshall B. Romney, Paul John Steinbart. c2006.
  accounting software great plains: ABA Journal , 1995-02 The ABA Journal serves the legal profession. Qualified recipients are lawyers and judges, law students, law librarians and associate members of the American Bar Association.
  accounting software great plains: PC Mag , 1991-10-15 PCMag.com is a leading authority on technology, delivering Labs-based, independent reviews of the latest products and services. Our expert industry analysis and practical solutions help you make better buying decisions and get more from technology.
  accounting software great plains: InfoWorld , 1983-06-20 InfoWorld is targeted to Senior IT professionals. Content is segmented into Channels and Topic Centers. InfoWorld also celebrates people, companies, and projects.
  accounting software great plains: Computerworld , 1987-07-20 For more than 40 years, Computerworld has been the leading source of technology news and information for IT influencers worldwide. Computerworld's award-winning Web site (Computerworld.com), twice-monthly publication, focused conference series and custom research form the hub of the world's largest global IT media network.
  accounting software great plains: PC Mag , 1997-05-06 PCMag.com is a leading authority on technology, delivering Labs-based, independent reviews of the latest products and services. Our expert industry analysis and practical solutions help you make better buying decisions and get more from technology.
  accounting software great plains: Microsoft CRM For Dummies Joel Scott, Michael DeLisa, 2004-11-11 Microsoft CRM, das sind die heiss ersehnten Customer Relationship Management (CRM) Software Anwendungen von Microsoft, die jetzt demnächst auf den Markt kommen und die insbesondere auf den Bedarf kleiner und mittelständischer Unternehmen zugeschnitten sind. Microsoft CRM For Dummies ist ein praktischer Leitfaden, der Anfänger und fortgeschrittene Anfänger mit dem Leistungsumfang und der Nutzung dieser CRM Software vertraut macht. Das Buch geht ausführlich auf die wichtigsten Features von Microsoft CRM ein, wie z.B. integrierte Vertriebs- und Servicemodule, Funktionen für das Lead- und Verkaufschancenmanagement, komplette Kontakthistorie, automatisches Ereignismeldungssystem, leistungsfähige Wissensdatenbank sowie spezielle Reporting Tools für die genaue Umsatzplanung und die Auswertung der Geschäftsaktivitäten. Die Vorteile von Microsoft CRM liegen klar auf der Hand: Mit dieser neuen Software können Sie effektiver verkaufen, alle Aktivitäten zentral an einem Ort verwalten, potentielle Interessenten effizient ermitteln und zu Kunden machen, schneller informationsbasierte Entscheidungen treffen, durchgängigen Service anbieten und vieles andere mehr. Darüber hinaus ist Microsoft CRM schnell einzuführen, leicht anzupassen und einfach zu bedienen. Autor Joel Scott gilt international als Experte für erfolgreiches CRM im Bereich mittelständischer Unternehmen. Er ist President und Chef-Trainer der Computer Control Corporation, einem Unternehmen, das sich auf den Vertrieb von CRM Software und entsprechenden Schulungen spezialisiert hat. Ein Band aus der beliebten 'For Dummies'-Reihe.
  accounting software great plains: InfoWorld , 1984-01-09 InfoWorld is targeted to Senior IT professionals. Content is segmented into Channels and Topic Centers. InfoWorld also celebrates people, companies, and projects.
  accounting software great plains: Cases on Strategic Information Systems Khosrow-Pour, D.B.A., Mehdi, 2006-04-30 This book provides practitioners, educators, and students with examples of the successes and failures in the implementation of strategic information systems in organizations--Provided by publisher.
  accounting software great plains: PC Mag , 1997-05-06 PCMag.com is a leading authority on technology, delivering Labs-based, independent reviews of the latest products and services. Our expert industry analysis and practical solutions help you make better buying decisions and get more from technology.
  accounting software great plains: InfoWorld , 1984-02-20 InfoWorld is targeted to Senior IT professionals. Content is segmented into Channels and Topic Centers. InfoWorld also celebrates people, companies, and projects.
  accounting software great plains: InfoWorld , 1990-05-28 InfoWorld is targeted to Senior IT professionals. Content is segmented into Channels and Topic Centers. InfoWorld also celebrates people, companies, and projects.
  accounting software great plains: InfoWorld , 1991-08-12 InfoWorld is targeted to Senior IT professionals. Content is segmented into Channels and Topic Centers. InfoWorld also celebrates people, companies, and projects.
  accounting software great plains: PC Mag , 1991-10-15 PCMag.com is a leading authority on technology, delivering Labs-based, independent reviews of the latest products and services. Our expert industry analysis and practical solutions help you make better buying decisions and get more from technology.
  accounting software great plains: ABA Journal , 1994-11 The ABA Journal serves the legal profession. Qualified recipients are lawyers and judges, law students, law librarians and associate members of the American Bar Association.
  accounting software great plains: Computerworld , 1994-05-23 For more than 40 years, Computerworld has been the leading source of technology news and information for IT influencers worldwide. Computerworld's award-winning Web site (Computerworld.com), twice-monthly publication, focused conference series and custom research form the hub of the world's largest global IT media network.
  accounting software great plains: Managing Information in the Public Sector Jay D White, 2015-02-12 This first-of-its-kind survey covers both the basics of information technology and the managerial and political issues surrounding the use of these technologies. Unlike other works on information systems, this book is written specifically for the public sector and addresses unique public sector issues and concerns. The technical basics are explained in clear English with as little technical jargon as possible so that readers can move on to informed analysis of the public policy issues surrounding government's use of MIS. This practical tool includes end of chapter summaries with bridges to upcoming chapters, numerous boxed exhibits, thorough end-of-chapter notes and a bibliography for further reading.
  accounting software great plains: ABA Journal , 1988-08-01 The ABA Journal serves the legal profession. Qualified recipients are lawyers and judges, law students, law librarians and associate members of the American Bar Association.
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