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Al Fresco Document Management: A Breath of Fresh Air for Your Organization
Author: Dr. Eleanor Vance, PhD in Information Systems Management, Certified Alfresco Consultant
Publisher: Tech Solutions Publishing, a leading publisher of technology-focused business literature.
Editor: Mark Johnson, PMP, experienced technology editor with over 15 years in the IT industry.
Keywords: Al Fresco Document Management, Alfresco, Document Management System, DMS, ECM, Enterprise Content Management, Workflow Automation, Collaboration, Digital Transformation
Summary: This narrative explores the transformative power of al fresco document management, detailing its benefits through personal anecdotes, real-world case studies, and expert analysis. It highlights the advantages of Alfresco's flexibility, scalability, and open-source nature, while addressing common implementation challenges and showcasing successful strategies for optimizing al fresco document management within various organizational contexts.
Introduction: Beyond the Spreadsheet Nightmare
For years, I wrestled with the chaotic world of document management. My previous role at a rapidly growing non-profit involved a dizzying array of spreadsheets, shared drives, and email chains—a digital swamp of misplaced files and version control nightmares. Finding a single document often felt like searching for a needle in a digital haystack. The stress was palpable, impacting productivity and collaboration significantly. Then came the introduction of al fresco document management.
The shift was nothing short of revolutionary. The move to an al fresco document management system wasn't just about organizing files; it was about fundamentally changing our approach to information management. Suddenly, we had a centralized, secure repository for all our crucial documents, accessible to authorized personnel anytime, anywhere.
Case Study 1: Streamlining Legal Processes with Al Fresco Document Management
A mid-sized law firm I consulted with was drowning in paper. Their document review process was slow, inefficient, and prone to errors. Implementing al fresco document management transformed their workflow. The system's robust version control prevented accidental overwrites, while its secure access controls ensured client confidentiality. The firm saw a 30% reduction in processing time for legal documents, leading to improved client satisfaction and increased profitability. The integration with their existing CRM further streamlined client communication and case management. This demonstrated the power of al fresco document management in highly regulated industries.
Case Study 2: Enhancing Collaboration in a Remote Team with Al Fresco Document Management
A geographically dispersed marketing team faced challenges in collaborating on projects. Shared drives were inefficient, and email attachments often led to version control issues. Adopting al fresco document management dramatically improved their collaboration. The system's features, like co-editing capabilities and real-time commenting, enabled seamless teamwork, regardless of location. This fostered improved communication, increased efficiency, and a stronger sense of team unity.
Personal Anecdote: The Joy of a Searchable Document Library
One particular instance stands out. We were preparing for a major fundraising event, and I needed to locate a specific grant proposal from three years prior. In our old system, this would have involved hours of frantic searching. With al fresco document management, however, I found the document within minutes using the system's powerful search functionality. This experience underscored the invaluable time-saving benefits of a well-implemented al fresco document management system. The ease of retrieval saved countless hours of frustration.
The Benefits of Open-Source Al Fresco Document Management
The beauty of al fresco document management lies in its open-source nature. This allows for customization to perfectly align with the specific needs of any organization, regardless of size or industry. It’s not a one-size-fits-all solution; rather, it's a highly adaptable platform capable of evolving alongside your business.
Challenges and Considerations for Implementing Al Fresco Document Management
While the benefits are significant, implementing al fresco document management requires careful planning. Migration from legacy systems can be complex, requiring thorough data cleansing and migration strategies. Training users on the new system is crucial for successful adoption. Furthermore, ongoing maintenance and support are necessary to ensure optimal performance and security. Selecting the right al fresco document management partner with relevant expertise is essential for a smooth implementation.
Optimizing Al Fresco Document Management for Maximum Impact
To fully realize the potential of al fresco document management, organizations must focus on several key areas. Proper metadata management ensures efficient searching and retrieval. Establishing clear workflows and access controls enhances security and streamlines processes. Regular system updates and security patches are vital for maintaining system integrity. Investing in user training and ongoing support is essential for maximizing user adoption and satisfaction. A well-defined al fresco document management strategy is essential for success.
Conclusion:
Al fresco document management offers a powerful solution to the challenges of modern document management. From streamlining workflows and enhancing collaboration to improving security and reducing costs, its benefits are undeniable. By embracing a strategic approach to implementation and ongoing optimization, organizations can unlock the transformative potential of al fresco document management and create a more efficient, productive, and collaborative work environment. It's a breath of fresh air in the often-suffocating world of information management.
FAQs:
1. What is the difference between Alfresco and other document management systems? Alfresco is open-source, offering greater flexibility and customization compared to proprietary solutions.
2. Is Alfresco suitable for small businesses? Yes, Alfresco’s scalability makes it suitable for businesses of all sizes.
3. What are the security features of Alfresco? Alfresco offers robust security features including access control, encryption, and audit trails.
4. How much does Alfresco cost? The cost varies depending on the chosen edition and support services. The community edition is free.
5. What types of integrations does Alfresco support? Alfresco integrates with various applications and systems, including CRM, ERP, and other business applications.
6. How long does it typically take to implement Alfresco? The implementation time depends on the complexity of the project and the size of the organization.
7. What kind of training is required for Alfresco users? Alfresco offers various training resources, from online tutorials to instructor-led courses.
8. What are the best practices for managing metadata in Alfresco? Establish clear metadata schemas, enforce consistency, and leverage automation tools.
9. What support options are available for Alfresco? Alfresco offers various support options, including community forums, documentation, and paid support plans.
Related Articles:
1. Alfresco for Legal Professionals: This article focuses on the benefits of al fresco document management specifically for law firms and legal departments, highlighting its role in eDiscovery and compliance.
2. Optimizing Alfresco Workflows: This article delves into the best practices for designing and implementing efficient workflows within the Alfresco platform.
3. Alfresco Security Best Practices: This article discusses various security features and best practices for securing your Alfresco environment.
4. Integrating Alfresco with Other Business Systems: This article explores different integration strategies and demonstrates how Alfresco can seamlessly integrate with other applications within an organization's technology ecosystem.
5. Migrating to Alfresco: A Step-by-Step Guide: This article provides a practical, step-by-step guide for migrating existing documents and data to an Alfresco system.
6. Alfresco for Healthcare: Ensuring HIPAA Compliance: This article focuses on the use of al fresco document management in healthcare settings, highlighting its role in ensuring compliance with HIPAA regulations.
7. Advanced Alfresco Search Techniques: This article explores advanced search techniques to efficiently retrieve information within the Alfresco repository.
8. Customizing Alfresco for Specific Business Needs: This article demonstrates how to tailor Alfresco to meet the unique requirements of different organizations.
9. The Cost-Benefit Analysis of Al Fresco Document Management: This article provides a detailed analysis of the costs and benefits associated with implementing Alfresco, assisting in making informed decisions.
| al fresco document management: Alfresco 4 Enterprise Content Management Implementation Munwar Shariff, 2013-01-01 This book distils the hands-on approach of the training courses into a concise, practical book. The emphasis is on getting up and running fast and discovering the scope and power of Alfresco 4 incrementally through practical examples. Though this book is not a developer guide, various examples in the book will help developers to extend Alfresco functionality and to integrate Alfresco with external systems.This book is designed for experienced users, business owners, or system administrators who want to install and use Alfresco in their teams or businesses. Because Alfresco is free, many teams can install and experiment with its ECM features without any upfront cost, often without management approval. You need to have a degree of technical confidence, but you do not require specialist system admin or developer skills to get a basic system up and running.Though this book is not a developer guide, various examples in the book will help you to extend Alfresco functionality and to integrate Alfresco with external systems. |
| al fresco document management: Alfresco 3 Records Management Dick Weisinger, 2011-01-01 Comply with regulations and secure your organization's records with Alfresco Records Management. |
| al fresco document management: Alfresco Enterprise Content Management Implementation Munwar Shariff, 2006 This well-crafted and easy-to-use book is a complete guide to implementing enterprise content management in your business using Alfresco. It guides you through creating smart, collaborative content repositories, and shows how to use Alfresco to create more elegant document sharing, better collaborative working, and reliable automated workflow processes--Resource description page. |
| al fresco document management: Professional Alfresco David Caruana, John Newton, Michael Farman, Michael Uzquiano, Kevin Roast, 2010-05-03 A timely and authoritative guide, written by the Chief Architect and Founder of Alfresco Alfresco is considered the leading open source solution for Web and Content Management. What makes Alfresco unique is its services, which can be easily extended with web scripts via RESTful services. Written by an author team that includes the chief architect and the founder of Alfresco, this comprehensive guide provides in-depth coverage of the Alfresco architecture and services and shows how to extend them through Web scripts to meet real business needs. You'll learn how to use Alfresco services to create effective content management solutions while detailed code examples show you how to extend Alfresco with Web scripts using RESTful services to deliver custom solutions. Features detailed, working code examples that demonstrate how to extend Alfresco with Web scripts Written by the Chief Architect and other key Alfresco insiders, ensuring that this book is both authoritative and up-to-date Shows how to integrate Alfresco with Drupal and Joomla portal solutions Covers the upcoming Alfresco 3.2 release Includes real-world case examples of increasing levels of sophistication and complexity The companion Web site contains all source code examples in the book You'll benefit from this timely resource that shows how to get the most from Alfresco for specific business requirements. |
| al fresco document management: Alfresco Developer Guide Jeff Potts, 2008 Alfresco Developer Guide walks you through the customizations made as part of an enterprise-wide rollout of Alfresco; from custom actions to RESTful web scripts and everything in between. Jeff Potts, Optaros' ECM Practice Director, blogger, and Alfresco's Community Contributor of the Year, takes you step-by-step through advanced customization examples. Whether it is customizing Alfresco's web client or creating your own application that interact with Alfresco via RESTful web scripts, it is all covered here. This book will be most useful to developers who are writing code to customize Alfresco for their organization or who are creating custom applications that sit on top of Alfresco. This book is for Java developers, and you will get most from the book if you already work with Java but you need not have prior experience on Alfresco. Although Alfresco makes heavy use of open source frameworks such as Spring, Hibernate, JavaServer Faces, and Lucene, no prior experience using these is assumed or necessary. |
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| al fresco document management: Alfresco 3 Enterprise Content Management Implementation Munwar Shariff, 2009-06-10 How to customize, use, and administer this powerful, Open Source Java-based Enterprise CMS. |
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| al fresco document management: Social, Managerial, and Organizational Dimensions of Enterprise Information Systems Cruz-Cunha, Maria Manuela, 2009-09-30 Discusses the technological developments, main issues, challenges, opportunities, and trends impacting every part of small to medium sized enterprises. |
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| al fresco document management: Renovate to Riches Mike Dulworth, Teresa Goodwin, 2004-05-03 Turn weekend home-improvement projects into big money! Did you know you and your spouse can sell your home every two years and pay no taxes on profits up to $500,000? It's true! In fact, you should think of your home as an investment as much as a place to live. Simple renovations can dramatically increase the value of your home, and you can undertake most of them on your own and in your spare time. Renovate to Riches shows you how to turn your sweat into equity and your home into a moneymaker. Millions of people across America are making their do-it-yourself weekend projects pay off-and you can too. This straightforward guide will show you how to secure financing for your home, accomplish the renovations that add the most value, and get the highest price when you sell. It shows you how to design your own custom plan for creating wealth over five, ten, or even twenty years, and includes detailed case studies that help you avoid common mistakes. Renovate to Riches also includes: * An explanation of complicated federal tax codes * Tips on finding great homes at bargain prices * Advice on financing options * Which renovations add the most value * Professional guidance on interior design, landscaping, and other home improvement projects * Which projects you should be able to handle yourself and which will require a professional contractor * How to work with contractors and keep it cheap * Practical advice from the experts-real estate agents, brokers and bankers, tax advisors, contractors and carpenters, landscapers, interior and lighting designers, home inspectors, and appraisers Renovate to Riches is not a get-rich-quick scheme. It's a practical, step-by-step guide to building long-term wealth. You don't need the skills of a contractor or the experience of a real estate agent; all you need is a little extra time, a little extra money-and this unbeatable guide. |
| al fresco document management: Intelligent Document Capture with Ephesoft Pat Myers, Ike Kavas, Michael Muller, Jon Solove, 2015-08-24 Automate the processing of scanned and digital documents by improving accuracy using web-based open and modern intelligent document capture software About This Book Learn how to implement the benefits of intelligent document capture using Ephesoft Enterprise 4 Leverage the power of the open platform to run it as a classic intake capture system to make your current portals or applications more intelligent A practical guide providing examples for optimizing document capture for your business Who This Book Is For This book is intended for information technology professionals interested in installing and configuring Ephesoft Enterprise for their organization, but it is a valuable resource for anyone interested in learning about intelligent document capture. What You Will Learn Discover the benefits of using intelligent document capture in your work place Learn to capture, classify, and separate any type of document Extract important information from your documents Transfer the documents and data into your content management system Customize Ephesoft to meet your unique business requirements Understand the integration techniques using the Ephesoft web services API Convert your paper archive to electronic records efficiently Automate business processes that depend on documents in paper, fax, or email attachment format Implement distributed capture for mailroom automation In Detail Every organization, public or private, processes documents in various formats, especially paper and fax formats. Processing documents manually is an expensive and time-consuming endeavor. Ephesoft Enterprise is a modern document capture solution that allows an organization to automate the business process. It uses powerful technology to classify and capture the vital information from the document's content. This helps to minimize the time your company spends on reviewing and processing any physical and electronic documents. This book teaches you about document capture in general and implementation of document capture using Ephesoft. Start by learning about document capture and how Ephesoft revolutionized the industry. Progress to a tour of key features, including operator and administrator interfaces and then learn to configure Ephesoft to process your business's specific document types and extract content from those documents. You will also get to know the advanced customization techniques that make Ephesoft accommodate your unique business needs. Finally, the book concludes by teaching you how to embed the classification and extraction functionality using Ephesoft's web services. By the end, you will learn to optimize the processing of your documents, saving your company time and money. Style and approach This is a step-by-step guide on how to configure and use Ephesoft using an accounts payable use case. The book will start with basic techniques and progress to more advanced features that allow you to leverage the power for a modern powerful capture system. |
| al fresco document management: Hotelier Indonesia Hery Sudrajat, Hoticom Media International, 2013-11-15 November 2013 Dear Hotelier Indonesia, Feature now is Mystique, A Luxury Collection Hotel, joined an elite list chosen by savvy travelers, placing #7 as a top rated hotel in Eastern Europe in the prestigious Condé Nast Traveler 2013 Readers’ Choice Awards see it on 22. In this edition we have also information about The Outstanding Spa Hotel in the World 2013 base on Agoda Customers review. Also Favourite Fine Dining Spots Around the Globe bring to you from TripAdvisor.Dont miss an Interview with Marco, General Manager Swiss-Belresort Watu Jimbar Sanur, Interview with Yasha Chatab Group Business Development Director at WIR Group, A Hotel Review of Fairmont Peace Hotel Shanghai, some hospitality news hotels opening such Novotel Danang Premier Han River, Pop!Hotel Tebet , Harris Hotel and Conventions and many other news for you.... We are all know 2013 is almost over, we are hoping everyone are happy and always succeed with whatever the plan is. Many events was successfully been done in this year and Some big events of Hospitality is waiting in 2014. Stay in touch and we gladly keep you all inform. See you on January 2014. We wish you a very Happy New Year 2014.... |
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| al fresco document management: New York Cookbook Molly O'Neill, 1992-01-01 More than five hundred recipes celebrate the passion for food with New York specialities ranging from Codfish Puffs to Braised Lamb Shanks to Kreplach |
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| al fresco document management: The Book of Yields Francis T. Lynch, 2011-08-24 The only product with yield information for more than 1,000 raw food ingredients, The Book of Yields, Eighth Edition is the chef's best resource for planning, costing, and preparing food more quickly and accurately. Now revised and updated in a new edition, this reference features expanded coverage while continuing the unmatched compilation of measurements, including weight-to-volume equivalents, trim yields, and cooking yields. The Book of Yields, Eighth Edition is a must-have culinary resource. |
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| al fresco document management: Towards Livestock Disease Diagnosis and Control in the 21st Century International Atomic Energy Agency, 1998 Proceedings of a symposium on Diagnosis and Control of Livestock Diseases Using Nuclear and Related Techniques jointly organized by the IAEA and FAO, Vienna, 7-11 April 1997. The purpose of the symposium was to consider the application of science to livestock production as a complex of socioeconomic problems. It dealt not only with the impact of developments in serology and molecular biology, but also with questions of epidemiology, vaccines, information networks, geographical information systems and socioeconomic factors. |
| al fresco document management: Procesos clínicos frecuentes Fisterra, 2022-09-15 - Facilita la adquisición de conocimientos clínicos a través de una actualizada revisión del manejo de los 38 procesos más habitualmente atendidos en las consultas de atención primaria en España. - Incorpora guías de práctica clínica. - Contribuye a mejorar la eficiencia de la atención al paciente. - Permite conocer los últimos avances en la atención y el control del paciente crónico. - Aporta indicaciones para mejorar la calidad de la atención al paciente pluripatológico y polimedicado. - Actualiza el conocimiento sobre las novedades terapéuticas. - Incluye un capítulo sobre el paciente con COVID-19. La atención primaria constituye la puerta de entrada del paciente al sistema sanitario, por lo que sus profesionales juegan un papel fundamental en el diagnóstico y el tratamiento que hace imprescindible su continua formación y actualización. Procesos clínicos frecuentes aborda, mediante un enfoque eminentemente práctico basado en la evidencia científica, los motivos de consulta más habituales en la atención primaria en España. De este modo, Fisterra proporciona a los profesionales de la atención primaria un acceso rápido a la información más rigurosa y actual para facilitar la toma informada de decisiones diagnósticas y terapéuticas apropiadas. |
| al fresco document management: Morgan Kaufmann series in data management systems Stefano Ceri, Piero Fraternali, Aldo Bongio, Marco Brambilla, Sara Comai, Maristella Matera, 2003 This text represents a breakthrough in the process underlying the design of the increasingly common and important data-driven Web applications. |
| al fresco document management: Postharvest Handling Nigel H. Banks, Wojciech J. Florkowski, Stanley E. Prussia, Robert L. Shewfelt, Bernhard Brueckner, 2009-02-21 Consideration of the interactions between decisions made at one point in the supply chain and its effects on the subsequent stages is the core concept of a systems approach. Postharvest Handling is unique in its application of this systems approach to the handling of fruits and vegetables, exploring multiple aspects of this important process through chapters written by experts from a variety of backgrounds.Newly updated and revised, this second edition includes coverage of the logistics of fresh produce from multiple perspectives, postharvest handing under varying weather conditions, quality control, changes in consumer eating habits and other factors key to successful postharvest handling.The ideal book for understanding the economic as well as physical impacts of postharvest handling decisions.Key Features:*Features contributions from leading experts providing a variety of perspectives*Updated with 12 new chapters*Focuses on application-based information for practical implementation*System approach is unique in the handling of fruits and vegetables |
| al fresco document management: Food and Beverage Management Bernard Davis, Andrew Lockwood, Ioannis Pantelidis, Peter Alcott, 2013-01-11 This introductory textbook provides a thorough guide to the management of food and beverage outlets, from their day-to-day running through to the wider concerns of the hospitality industry. It explores the broad range of subject areas that encompass the food and beverage market and its five main sectors – fast food and popular catering, hotels and quality restaurants and functional, industrial, and welfare catering. New to this edition are case studies covering the latest industry developments, and coverage of contemporary environmental concerns, such as sourcing, sustainability and responsible farming. It is illustrated in full colour and contains end-of-chapter summaries and revision questions to test your knowledge as you progress. Written by authors with many years of industry practice and teaching experience, this book is the ideal guide to the subject for hospitality students and industry practitioners alike. |
| al fresco document management: Handbook of Research on Big Data Storage and Visualization Techniques Segall, Richard S., Cook, Jeffrey S., 2018-01-05 The digital age has presented an exponential growth in the amount of data available to individuals looking to draw conclusions based on given or collected information across industries. Challenges associated with the analysis, security, sharing, storage, and visualization of large and complex data sets continue to plague data scientists and analysts alike as traditional data processing applications struggle to adequately manage big data. The Handbook of Research on Big Data Storage and Visualization Techniques is a critical scholarly resource that explores big data analytics and technologies and their role in developing a broad understanding of issues pertaining to the use of big data in multidisciplinary fields. Featuring coverage on a broad range of topics, such as architecture patterns, programing systems, and computational energy, this publication is geared towards professionals, researchers, and students seeking current research and application topics on the subject. |
| al fresco document management: Ecosystems and Human Well-being Joseph Alcamo, Millennium Ecosystem Assessment (Program), 2003 Ecosystems and Human Well-Being is the first product of the Millennium Ecosystem Assessment, a four-year international work program designed to meet the needs of decisionmakers for scientific information on the links between ecosystem change and human well-being. The book offers an overview of the project, describing the conceptual framework that is being used, defining its scope, and providing a baseline of understanding that all participants need to move forward. The Millennium Assessment focuses on how humans have altered ecosystems, and how changes in ecosystem services have affected human well-being, how ecosystem changes may affect people in future decades, and what types of responses can be adopted at local, national, or global scales to improve ecosystem management and thereby contribute to human well-being and poverty alleviation. The program was launched by United National Secretary-General Kofi Annan in June 2001, and the primary assessment reports will be released by Island Press in 2005. Leading scientists from more than 100 nations are conducting the assessment, which can aid countries, regions, or companies by: providing a clear, scientific picture of the current sta |
| al fresco document management: Natural Forest on Farms in the Northern Atlantic Zone of Costa Rica E.W. Schinkel, 1994 |
| al fresco document management: Closing the Knowledge-Implementation Gap in Conservation Science Catarina C. Ferreira, Cornelya F. C. Klütsch, 2022-01-03 This book aims to synthesize the state of the art on biodiversity knowledge exchange practices to understand where and how improvements can be made to close the knowledge-implementation gap in conservation science and advance this interdisciplinary topic. Bringing together the most prominent scholars and practitioners in the field, the book looks into the various sources used to produce biodiversity knowledge - from natural and social sciences to Traditional Ecological Knowledge and Citizen Science - as well as knowledge mobilization approaches to highlight the key ingredients that render successful conservation action at a global scale. By doing so, the book identified major current challenges and opportunities in the field, for different sectors that generate, mobilize, and use biodiversity knowledge (like academia, boundary organizations, practitioners, and policy-makers), to further develop cross-sectorial knowledge mobilization strategies and enhance evidence-informed decision-making processes globally. |
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General-purpose document management and collaboration apps, such as Alfresco Share, are perfect for the day-to-day content management and sharing needs of most knowledge workers.
IIUM Document Management System (IDMS)
Document library is the place where all the documents are saved and being managed. User may click the button select to view the file by Documents, Folders or All as shown in figure 4.a.
Alfresco 3 Enterprise Content Management Implementation
It explains various use cases for using Alfresco for your document management, records management, web content management, and collaboration requirements, and also provides a …
SuperB ALFRESCO repository: a step-by-step usage guide
Managing spaces and contents in Alfresco is really easy.
Alfresco System Administrator - protechtraining.com
Understand and make reasoned decisions about administration. This course is designed for Alfresco system administrators who have had some experience and have been administering …
Alfresco Records Management
Certified to the U.S. Department of Defense (DoD) 5015.02 standard, the Alfresco Records Management module provides all of the functionality needed to help any organization capture, …
Alfresco Whitepaper - Modernization of Enterprise Content …
Today’s employees want to find and share business documents just as easily as they can browse and buy a book online. They also want content management technologies to support remote …
Management Research and Practice - Academia de Studii …
In the broad context of digitization (Androniceanu, Georgescu, 2023), document management software such as the Alfresco platform is designed to help companies efficiently manage and …
ENGINEERING DATA MANAGEMENT (EDM) SOLUTION FOR …
We build products and solutions for content management platforms that are open and adaptable to complex IT environments, including Formtek | Orion Content Repository Services and the …
Alfresco Enterprise on AWS: Reference Architecture
Alfresco is an enterprise content management (ECM) platform for use by organizations interested in managing business-critical processes that are related to document management, …
Alfresco – A Next- Generation Platform for Customer …
Alfresco customers are choosing variants of PDF like PDF/A for long-term archiving since this is an internationally recognised standard with significant long-term benefits
Alfresco Records Management
Designed as a simple to use, simple to deploy Open Source solution, the Alfresco Records Management solution removes many of the hurdles associated with traditional RM solutions.
study The City and County of Denver Automate ... - Alfresco …
Zia integrated Alfresco with the city’s call center and CRM technology and created a metadata form that can be filled out online or through an iPhone/iPad application.
Introduction to Alfresco Share Records Management
I'm going to demonstrate some basic Alfresco Records Management capabilities. First, we login to Alfresco Share, a web-based client that works with either Internet Explorer or Firefox browsers.
